Litigation Administrative Specialist — Hybrid/Remote

Warner Norcross + Judd; Grand Rapids (MI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

401(k) plan

Paid time off

Remote work flexibility

Wellness program

Employee assistance

Professional development

Job summary

Warner Norcross + Judd is seeking a Litigation Legal Assistant to join our Grand Rapids office. The role provides comprehensive support to timekeeping roles within the Firm, including Partners, Associates, and Paralegals primarily in employment and labor law. The role is full time based in our Grand Rapids, MI office.

The hours are Monday through Friday 8 am - 5 pm. You will manage calendars, draft and edit legal documents, coordinate document delivery, and ensure accurate billing and client

Qualifications

• High School Diploma or equivalent required.
• Associate or bachelor’s degree preferred.
• 3+ years of equivalent training and experience in Litigation.
• Experience with litigation procedures and court filing requirements; Kent County preferred.
• Proficient in Microsoft Office Suite.
• Prior office experience required.
• Appellate experience is a plus.

Responsibilities

• Prepare, type, and format correspondence, memos, and other legal documents with accuracy.
• Proofread documents for spelling, grammar, consistency, and formatting.
• Transcribe dictation as needed.
• Maintain electronic client files and proper filing of emails and documents.
• Open new matters and verify client information per firm procedures.
• Coordinate delivery of documents through courier or other services.
• Manage telephone communications and keep timekeepers informed.
• Manage attorney calendars, travel, expenses, meetings, and logistics.
• Review and edit time entries in Intapp Time before deadlines.
• Proofread and process client billing memos and arrange special billing when needed.
• Delegate tasks to support staff and vendors to improve workflow.
• Provide coverage for other timekeepers during absences.
• Review and update practice group processes to improve workflow.

Skills

Litigation experience

Attention to detail

Time management

Communication skills

Teamwork

Education

High School Diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Warner Norcross + Judd is seeking a Litigation Legal Assistant to join our Grand Rapids office. The role provides comprehensive support to timekeeping roles within the Firm, including Partners, Associates, and Paralegals primarily in employment and labor law. The role is full time based in our Grand Rapids, MI office.

The hours are Monday through Friday 8 am - 5 pm. You will manage calendars, draft and edit legal documents, coordinate document delivery, and ensure accurate billing and client