Legal Administrative Assistant

Beacon Hill; Orlando (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Beacon Hill is seeking a Litigation Administrative Assistant to join its Orlando office. The role supports a team of attorneys, manages calendars, coordinates travel, and handles e-filing and the preparation of pleadings.

Ideal candidates have at least five years of state and federal litigation experience, strong writing and communication skills, and proficiency with Microsoft Office, document management, docketing, and time-entry/billing systems.

Qualifications

• Five years of recent State and Federal litigation experience in a law firm environment.
• Proactive, self-starting professional with ownership of work and collaboration with attorneys and staff.
• Strong writing and communication skills; interacts with clients, colleagues, and attorneys.

Responsibilities

• Maintain attorney calendars, arrange travel, and process monthly expense reports.
• Prepare, revise, and finalise correspondence, pleadings, and other legal documents; perform e-filing across courts.
• Schedule depositions, mediations, and client meetings; communicate with clients as necessary.
• Run conflict checks, open new client/matter engagements, maintain electronic files, and assist with billing and time entry.
• Assist with billing, client invoices, and other clerical assignments.

Skills

Strong writing

Communication skills

Tools

Microsoft Office Suite

Document management systems

Docketing systems

Billing/time entry programs

Job description

Overview:

An AmLaw 100 firm, is seeking a Litigation Administrative Assistant to jointheir collaborative team intheir Orlando office.

Responsibilities:

The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney's caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports. You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions. You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary. Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

Qualifications:

The firm islooking for a skilled Litigation Administrative Assistant with at least five years of recent State and Federal litigation experience in a law firm environment. In this role, you'll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you'll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out.