Litigation Administrative Assistant | Hybrid, Growth‑Oriented

Wilson Sonsini Goodrich & Rosati, Professional Corporation; Palo Alto (CA); Hybrid; USD 48,731,000 - 66,607,000; Full time

Job summary

Wilson Sonsini Goodrich & Rosati, Professional Corporation in Palo Alto seeks an entry-level Litigation Administrative Assistant to support attorneys and paralegals in the Litigation Practice Group. You will learn document management, calendaring, and filing, rotate between teams, and assist with pleadings, discovery, and court filings under supervision.

This hybrid role offers growth, a collaborative environment, and the chance to develop professional skills in a premier technology and life

Qualifications

• Bachelor’s degree preferred; completion of a legal secretary or paralegal program is a plus.
• 1+ years of administrative experience in a professional services or law firm environment.
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and PDF editing tools.
• Willingness to learn new firm platforms, including AI.

Responsibilities

• Learn core administrative processes within the Litigation Department, including document management, filing, calendaring, and workflow coordination.
• Rotate between key teams to gain hands-on experience with different areas of litigation practice support.
• Shadow seasoned Litigation Executive Assistants to observe best practices and develop technical and procedural proficiency.
• Assist attorneys and senior administrative staff with preparation, formatting, proofreading, and finalization of pleadings, discovery, and other legal documents.
• Support attorneys with electronic court filings (state and federal) under supervision.
• Maintain electronic case files ensuring accuracy, organization, and compliance with firm filing protocols.
• Track and maintain case-related deadlines, court appearances, and filing schedules.
• Coordinate meetings, depositions, conference calls, hoteling, and travel arrangements as needed.
• Process expense reimbursements, enter attorney time, and handle related administrative tasks per firm policy.

Skills

Microsoft Office

Organizational skills

Verbal and written communication

Attention to detail

Customer service orientation

Education

Bachelor's degree preferred

Legal secretary or paralegal program a plus

1+ years administrative experience

Job description

Wilson Sonsini Goodrich & Rosati, Professional Corporation in Palo Alto seeks an entry-level Litigation Administrative Assistant to support attorneys and paralegals in the Litigation Practice Group. You will learn document management, calendaring, and filing, rotate between teams, and assist with pleadings, discovery, and court filings under supervision.

This hybrid role offers growth, a collaborative environment, and the chance to develop professional skills in a premier technology and life