Litigation Administrative Assistant — E‑Filing, Scheduling & Billing

ballardspahr; Minneapolis (MN); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Benefits package

Job summary

Ballard Spahr in Minneapolis is seeking an experienced legal professional to support a busy litigation practice. You will maintain and process case information through final disposition, create and manage electronic files, and prepare pleadings and other court documents for state and federal filings.

You will also manage attorney calendars and assist with client intake, billing, travel arrangements, and reimbursements, delivering exceptional service while juggling multiple priorities.

Qualifications

• 5+ years of commercial litigation, dispute resolution and bankruptcy litigation experience in a law firm or comparable professional services environment.
• Ability to think and work proactively and independently with minimal supervision.
• Experience preparing and e-filing documents in state and federal courts.
• High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Experience with document management systems and time and billing systems preferred.
• Demonstrated ability to exercise sound judgment, work independently with minimal supervision, and manage confidential information.

Responsibilities

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
• Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional internal and external client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.

Skills

Time management

Attention to detail

Communication

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Document management systems

Time and billing systems

Job description

Ballard Spahr in Minneapolis is seeking an experienced legal professional to support a busy litigation practice. You will maintain and process case information through final disposition, create and manage electronic files, and prepare pleadings and other court documents for state and federal filings.

You will also manage attorney calendars and assist with client intake, billing, travel arrangements, and reimbursements, delivering exceptional service while juggling multiple priorities.