Legal Administrative Assistant

ballardspahr; Washington (District of Columbia); Hybrid; USD 95,000 - 100,000; Full time

Job summary

Ballard Spahr LLP in Washington, DC is seeking a Legal Administrative Assistant to support our Litigation team. The role involves managing calendars, coordinating with attorneys, handling new client intake, and preparing documents for state and federal court filings, including e-filing.

This hybrid position requires 3 days in the office per week and a minimum of 3–5 years of litigation experience, with proficiency in Microsoft Office 2016 (Word, Excel, Outlook) and familiarity with time and

Qualifications

• Minimum 3–5 years of litigation experience.
• Proficiency with Microsoft Office 2016 (Word, Excel, Outlook).
• Experience with e‑filing, document management, and time/billing systems.
• Familiarity with state and federal court filing processes.

Responsibilities

• Maintain schedules and calendars; arrange travel; update contacts.
• Collaborate with attorneys and billing specialists on complex billing matters.
• Handle new client intake and file maintenance in electronic records system.
• Prepare documents for court filings, including discovery requests and pleadings; e‑filing in various courts.

Skills

Litigation experience

Microsoft Office 2016

E-filing

Document management

Tools

Microsoft Word

Excel

Outlook

Job description

Department: Litigation

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated litigation, technical, and administrative skills to work in our Washington, D.C. office. The selected individual will work within a team of LAAs to support the progression of cases to final disposition by creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. This hybrid position offers a work schedule of 3 days a week in the office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to:

• Maintaining schedules and calendars, making travel arrangements, and updating contacts.
• Working closely with attorneys and billing specialists on complex billing matters.
• New client intake and file maintenance utilizing the firm's electronic records management system.
• Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents, as well as e‑filing in various state and federal courts, both trial and appellate.
• Billing, travel coordination, and expense reimbursement.

What We’re Looking For:

• Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.
• Time Management: Effectively plan, prioritize, and organize work to complete assignments and meet deadlines.
• Growth Mindset: Self‑motivated with a passion for continuous learning and problem‑solving.
• Communication: Strong verbal and written communication abilities.
• Detail‑Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Qualified applicants must possess top‑notch accuracy, spelling, grammar, and proofreading skills. The ability to multitask is essential for success in this role. A willingness to take innovative approaches to administrative support will be considered a plus.

Required Experience:

This position requires a minimum of 3-5 years of litigation experience and a high degree of proficiency with Microsoft Office 2016, including Word, Excel, and Outlook. Experience with e‑filing, document management, and time and billing systems is preferred. Familiarity with the State and Federal court systems is required.

The salary range for this position is from $95,000 to $100,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the firm’s website.

Ready to Grow with Us?

If you are ready to play a vital role in the firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.