Litigation Administrative Assistant

Beacon Hill Staffing Group; Kansas City (MO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Paid time off

Job summary

Beacon Hill Legal is seeking an experienced Litigation Administrative Assistant for the Kansas City office of a nationally regarded law firm. The role involves providing high-level support to attorneys handling sophisticated litigation matters in a fast-paced environment.

Responsibilities include preparing and filing legal documents, managing calendars, coordinating meetings and travel, and assisting with billing and client intake.

Qualifications

• Approximately 5+ years of litigation experience in a law firm.
• Strong knowledge of state and federal court procedures.
• Proficiency with Microsoft Office; experience with document management and billing systems.

Responsibilities

• Prepare, revise, and finalize correspondence, pleadings, and other legal documents.
• Handle court filings and e-filing across jurisdictions.
• Maintain attorney calendars and coordinate deadlines, depositions, and meetings.
• Assist with litigation from case opening through discovery and trial prep.
• Maintain electronic files and document organization.
• Open matters, run conflict checks, and assist with client intake.
• Assist with billing, invoices, and time-entry tasks.
• Maintain contact information and provide administrative support as needed.

Skills

Litigation experience

Organizational skills

Communication skills

Tools

Microsoft Office

Legal document management systems

Billing/time-entry systems

Job description

Beacon Hill Legal is conducting a search for an experienced Litigation Administrative Assistant to join the Kansas City office of a highly regarded national law firm. This is an excellent opportunity for an experienced litigation support professional who enjoys working in a collaborative, fast-paced environment and providing high-level support to attorneys handling sophisticated litigation matters.

The Litigation Administrative Assistant will provide comprehensive administrative and litigation support throughout the lifecycle of matters. Responsibilities will include:

• Preparing, revising, proofreading, and finalizing correspondence, pleadings, and other legal documents
• Handling state and federal court filings and e-filing across various jurisdictions
• Maintaining attorney calendars and coordinating deadlines, depositions, mediations, client meetings, and travel
• Assisting with litigation matters from case opening through discovery, trial preparation, and resolution
• Maintaining electronic files and supporting document organization
• Opening new matters, running conflict checks, and assisting with client intake procedures
• Assisting with billing, client invoices, expense reports, and time-entry related tasks
• Maintaining client and attorney contact information and providing additional administrative support as needed

Qualified candidates should have approximately 5+ years of litigation experience within a law firm environment, with strong knowledge of both state and federal court procedures. The ideal candidate will be proactive, organized, detail-oriented, and comfortable managing competing priorities and tight deadlines.

Strong written and verbal communication skills and proficiency with Microsoft Office are required. Experience with legal document management, docketing, billing/time-entry systems, and supporting attorneys through trial preparation is highly desirable.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.