Litigation Administrative Assistant

Bodman PLC; Detroit (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

Bodman PLC is seeking an Administrative Assistant in Detroit to join our litigation support team. You will transcribe and type correspondence, prepare time records, and handle a variety of administrative secretarial duties for attorneys under established policies.

The role requires collaboration with attorneys, paralegals, and other administrative staff to manage calendars, file pleadings, and support discovery, with on-site work in Detroit, MI.

Qualifications

• Experience in legal environment or law firm is a plus.
• Ability to transcribe and prepare legal documents accurately.
• Strong organizational and time-management skills.
• Excellent proofreading and interpersonal communication abilities.

Responsibilities

• Transcribe and type correspondence, memoranda and time records.
• Assist in case management through mediation and trial preparation.
• Prepare attorney time records, process bills, and review billing sheets.
• Finalize and file pleadings for State, Federal, and Appellate Courts (including e-filing).
• Maintain attorney calendars with court hearings and meetings.
• Assist with conflict checks and maintain confidentiality of attorney-client relations.
• Collaborate with junior and senior attorneys to support the litigation practice.

Skills

Administrative support

Transcription

Attention to detail

Communication

Job description

We are looking for an Administrative Assistant to join our team. We are seeking a talented individual who is committed to excellence and who thrives in an environment of collaboration.

Job Purpose

Work as part of a team of attorneys, paralegals and legal assistants to support the litigation practice group. Transcribe and type correspondence, memoranda and time records as well as perform a variety of administrative secretarial duties for attorneys to whom you are assigned according to established policies and procedures.

Department Administrative Assistant Employment Type Permanent - Full Time Location Detroit, MI Workplace type Onsite

Key Responsibilities

As an Administrative Assistant at Bodman, you will work closely with administrative professionals (word processing, office services, and receptionists) to:

• Assist with secretarial overflow to include:
• Transcribing and preparing correspondence, memoranda, and other legal documents from written and oral drafts. Assist in case management through mediation and/or trial, including preparation of discovery, correspondence, memoranda, Judicial Council forms, briefs, and other legal documents.
• Preparing attorney time records; process bills; proof billing sheets; and review and edit bills.
• Finalize, file, and prepare pleadings for service in State, Federal, and Appellate Courts (including e-filing and e-service).
• Update and maintain attorney calendars with all court hearings, meetings, depositions, mediations, and expert depositions.
• Request conflict of interest checks.
• Maintain good relations with clients and their support team; and observe confidentiality of attorney-client relationship.

Work with junior and senior level attorneys with unique practices.

An Ideal Candidate Has

• A resourceful mindset, with a desire to explore and learn new skills and technology.
• Prior work as a legal secretary or administrative assistant; litigation experience a plus.
• Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation proficiently and accurately.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Excellent proofreading abilities for law office correspondence and legal case matters.
• Excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion.

About Bodman PLC

Bodman PLC is one of Michigan’s leading business law firms with more than 170 lawyers. We have a diverse client base that includes individuals and businesses in a variety of industries, with an emphasis on financial services, automotive, real estate and construction, technology, manufacturing, health care, and other sectors.

Our Hiring Process

Stage 4:

Panel Interview

Stage 5:

Offer of Employment

Stage 1:

Applied

Stage 2:

Review

Stage 3:

Phone Screen

Stage 5:

Offer of Employment