Listing Coordinator

Addison Group; St. Charles (IL); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

medical

dental

vision

401(k)

Job summary

Addison Group is partnering with a growing organization in St. Charles that is seeking a highly organized Listing Coordinator to join its team.

This direct hire opportunity is ideal for an administrative professional who thrives in a fast-paced environment, manages multiple deadlines, and has strong attention to detail. The Listing Coordinator will oversee the administrative and operational aspects of real estate transactions from contract through closing, serving as a liaison among clients,

Qualifications

• 2+ years of real estate administration or transaction coordination experience.
• Familiarity with CRM or transaction management systems is a plus.
• Strong organizational and communication skills.

Responsibilities

• Coordinate transactions from contract execution through closing.
• Manage transaction timelines and deadlines.
• Prepare and maintain transaction files for accuracy and compliance.
• Communicate with clients, agents, lenders, title companies and vendors.
• Track documents and obtain signatures; schedule inspections and closings.
• Maintain records in TM systems and CRM; provide updates to stakeholders.
• Support additional administrative projects as needed.

Skills

Transaction coordination

Tools

CRM software

Job description

Salary: $55,000 to $60,000 / Year

Job Type: Direct Hire

Benefits

• medical
• dental
• vision
• 401(k)

About Our Client

Addison Group is partnering with a growing organization in St. Charles that is seeking a highly organized Listing Coordinator to join its team. This direct hire opportunity is ideal for an administrative professional who thrives in a fast-paced environment, enjoys managing multiple deadlines, and has a strong attention to detail.

Job Description

The Listing Coordinator will oversee the administrative and operational aspects of transactions from contract through closing. This role serves as a liaison between clients, agents, lenders, title companies, and other stakeholders to ensure all documentation, deadlines, and compliance requirements are met. The ideal candidate is proactive, detail-oriented, and excels at providing exceptional customer service.

Key Responsibilities

• Coordinate transactions from contract execution through closing.
• Manage transaction timelines, ensuring all deadlines and milestones are met.
• Prepare, review, and maintain transaction files for accuracy and compliance.
• Communicate with clients, agents, lenders, title companies, attorneys, and vendors throughout the transaction process.
• Track required documentation and obtain signatures as needed.
• Schedule inspections, appraisals, closings, and other transaction-related appointments.
• Maintain accurate records within transaction management systems and CRM platforms.
• Resolve administrative issues and proactively communicate updates to all parties.
• Provide exceptional customer service while ensuring a smooth transaction experience.
• Assist with additional administrative and operational projects as needed.

Qualifications

• 2+ years of transaction coordination, real estate administration, or related administrative experience.
• Experience supporting real estate transactions or working in a real estate, mortgage, title, or legal environment preferred.
• Proficiency in Microsoft Office Suite and experience with CRM or transaction management software is a plus.
• Strong organizational skills with the ability to manage multiple transactions simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and strong problem-solving abilities.
• Ability to work independently while collaborating effectively with internal and external stakeholders.