Limited Appointment Admin Support Tech - Mountainside MS (19039)

Scottsdale Unified School District; Scottsdale (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

Scottsdale Unified School District is seeking an administrative support professional to handle second-level duties in data entry, reporting, and calendar management. You will coordinate travel arrangements and draft correspondence in accordance with departmental policies.

The role emphasizes accuracy, customer service, and basic QA reviews, with responsibilities spanning data queries, liaison with parents and staff, and routine clerical tasks.

Qualifications

• High school diploma or GED and 3 years clerical, secretarial or customer service experience.
• Equivalent combination of education and experience acceptable.

Responsibilities

• Enter complex data into databases and spreadsheets; perform data queries.
• Provide customer service by responding to information requests from parents, students, staff and the public.
• Prepare routine to complex correspondence and form letters following guidelines.
• Enter information into databases and related programs.
• File information related to activities in the assigned area.
• Perform routine clerical duties such as filing, faxing, copying and answering phones.

Skills

Customer service

Data entry

Keyboarding

Office software

Recordkeeping

Written communication

Multitasking

Interpersonal skills

Prioritization

Mathematical calculations

Education

High school diploma or GED

Job description

Position Objective

This is the second level in the administrative support series. Knowledge of applicable regulations and departmental policies and procedures are required at this level. Incumbents are responsible for performing more complex data entry and analysis, compiling reports, maintaining calendars, making travel arrangements, creating correspondence, conducting research and performing basic quantitative quality assurance reviews.

PAY GRADE:

H

FLSA STATUS:

Non-Exempt

Position Objective

This is the second level in the administrative support series. Knowledge of applicable regulations and departmental policies and procedures are required at this level. Incumbents are responsible for performing more complex data entry and analysis, compiling reports, maintaining calendars, making travel arrangements, creating correspondence, conducting research and performing basic quantitative quality assurance reviews.

DUTIES & RESPONSIBILTIES:

• Enters a variety of complex data and information into databases, spreadsheets, and/or other related computer-based programs utilizing knowledge of applicable regulations and departmental policies and procedures; performs routine to complex data queries to obtain information related to assigned area of responsibility.
• Provides customer service by responding to requests for information from parents, students, staff, other school districts, private agencies, and/or the general public; communicates District policies and procedures.
• Prepares a variety of routine to complex correspondence, requests, templates, and/or form letters, utilizing established guidelines in assigned area of responsibility.
• Enters a variety of information into databases, spreadsheet, and/or other related computer-based programs.
• Files a variety of information related to activities in assigned area of responsibility.
• Performs a variety of routine clerical duties, including: filing, faxing, making copies, answering and transferring phone calls, and/or performing other related activities.
• Performs other duties of a similar nature or level.

EDUCATION & EXPERIENCE:

(positions in this class typically require): High School Diploma, or G.E.D., and three years of clerical, secretarial or customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING REQUIREMENTS:

(positions in this class typically require):

• None Required.

KNOWLEDGE:

(position requirements at entry):

• Customer service principles;
• Modern office equipment;
• Modern office procedures;
• Basic mathematical principles;
• Recordkeeping practices and procedures;
• Filing techniques and practices;
• Grammar, punctuation, and spelling;
• Applicable Federal, State, and local laws, rules, regulations, codes, and guidelines.

SKILLS:

(position requirements at entry):

• Providing customer service;
• Operating a computer and related software applications;
• Performing basic mathematical calculations;
• Applying applicable Federal, State, and local laws, rules, regulations, codes, and guidelines;
• Gathering and organizing information;
• Composing letters, correspondence, reports, and other written materials;
• Prioritizing work;
• Maintaining records;
• Handling multiple tasks simultaneously;
• Keyboarding;
• Operating modern office equipment;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

Positions in this class typically require: reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. The use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work.

Note:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.