Lighting Quotations Specialist

Jobtailor; Wake Forest (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor in Wake Forest, NC seeks a detail‑oriented project coordinator to oversee submittals from initiation through closure. You will manage each job file, set up documents to standards, and keep records current with purchase orders, invoices, and changes.

This role emphasizes proactive expediting, strong vendor and customer relations, and strict adherence to procedures. A high school diploma is required; a bachelor’s degree is preferred, and candidates will undergo pre‑employment assessments

Qualifications

• High school diploma or equivalent; 1–3 years related experience.
• Bachelor's degree preferred.
• Candidates subject to pre-employment assessments and background checks.
• Motor Vehicle Record and drug screen may be required.

Responsibilities

• Oversee and manage projects from initiating the submittal process through job closure.
• Set up each job file according to established standards.
• File all job documentation according to procedures.
• Keep active job files current with customer purchase orders, sales orders, vendor purchase orders, cut sheets, correspondence, change orders, specification sheets, delivery schedules, invoices, and acknowledgements.
• Release projects for shipment with vendors after receiving written customer release.
• Perform expediting functions to ensure vendors ship materials and customers receive them within agreed timeframes.
• Build professional relationships with customers and vendors to provide strong customer service.

Education

High school diploma

Bachelor's degree (preferred)

Job description

• Oversee and manage projects from initiating the submittal process through job closure
• Set up each job file according to established standards
• File all job documentation according to procedures
• Keep active job files current with customer purchase orders, sales orders, vendor purchase orders, cut sheets, correspondence, change orders, specification sheets, delivery schedules, invoices, and acknowledgements
• Release projects for shipment with vendors after receiving written customer release
• Perform expediting functions to ensure vendors ship materials and customers receive them within agreed timeframes
• Build professional relationships with customers and vendors to provide strong customer service

Requirements

• High school diploma and 1 to 3 years of related experience, or equivalent combination of education and experience
• Bachelor's degree from a four-year college or university preferred
• Transportation available to attend meetings outside the office
• Ability to sit, stand, stoop, and bend
• Ability to occasionally lift up to 25 lbs.
• Close vision for plan/specification reading
• Ability to adjust focus
• Candidates subject to pre-employment assessments
• Motor Vehicle Record review required
• Criminal background check required
• References check required
• Post-offer drug screen required

Core Competencies

Demonstrates strong project management capabilities by overseeing job files, ensuring compliance with established standards, and maintaining accurate documentation. Builds professional relationships with customers and vendors to deliver exceptional customer service and facilitate timely project execution.