Life Manager (Dallas-Based)

Cavenaugh Media; Dallas (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Performance raises

Chief of Staff path

Leadership exposure

Growth opportunities

Job summary

Cavenaugh Media in Dallas is seeking an Executive Assistant / Life Manager to work directly with the founder. This is not a traditional admin role; your job is to buy back the founder's time and keep priorities moving across business and personal life.

You’ll own calendar management, travel, task prioritization, inbox, personal logistics, and project tracking, while using software, automation, and AI to streamline operations. This role offers rapid growth toward a Chief of Staff position.

Qualifications

• Exceptional written and verbal communication.
• Highly organized with impeccable follow-up.
• Ability to learn new tools quickly and troubleshoot.
• Comfort with executive support across business and personal tasks.

Responsibilities

• Own the founder's calendar end-to-end and manage scheduling.
• Capture priorities, organize and track them to completion.
• Manage inbox, draft responses, and maintain follow-ups.
• Coordinate personal logistics, travel, and expenses.
• Assist with hiring, onboarding, and project tracking.
• Leverage software, automation, and AI to optimize workflows.

Skills

Calendar management

Project tracking

Communication

Tech savvy

AI tools

In-person Dallas

Tools

Google Workspace

Slack

ClickUp

GoHighLevel

Calendar software

Job description

We're hiring a sharp, highly organized Executive Assistant / Life Manager to work directly alongside the founder of Cavenaugh Media.

This is not a traditional admin role.

Your job is simple: buy back the founder's time, keep priorities moving, and make sure nothing falls through the cracks—across both business and personal life.

You’ll be involved in everything from calendar management and travel to sales follow-up, project tracking, hiring, personal logistics, and improving the systems we use to run the company.

And because we're a tech-forward company, you'll work heavily with software, automation, and AI.

About Cavenaugh Media

Cavenaugh Media is a fast-growing Dallas marketing agency helping businesses grow through paid advertising, SEO, website design, CRM systems, and automation.

As the company grows, so does the number of decisions, meetings, projects, and responsibilities hitting the founder every day.

That's where you come in.

You'll work directly with the founder in person and become the person responsible for keeping everything organized, moving, and handled.

What You'll Own

Calendar & Schedule

Own the founder's calendar from end to end—meetings, scheduling, buffers, prep, appointments, and conflicts.

Task & Priority Management

Capture priorities, organize them, follow up on them, and make sure important items actually get completed.

Inbox & Communication

Help manage email, draft responses, follow up with people, and make sure conversations don't disappear.

Personal Logistics

Coordinate appointments, vendors, bills, household needs, returns, reservations, and other personal responsibilities.

Handle post-call follow-ups, proposals, next steps, and daily pipeline tracking.

Travel

Book and coordinate flights, hotels, transportation, reservations, and itineraries from start to finish.

Hiring & Onboarding

Assist with interviews, scheduling, candidate communication, onboarding, and getting new team members set up.

Project Tracking

Stay on top of important projects across the agency and follow up with team members until they're completed.

You Need to Be Solid With Technology

We run the company through software, automation, and AI.

You don't need to know every platform, but you do need to be the type of person who can open a new tool and learn it.

You'll regularly work inside tools like:

• ChatGPT and other AI platforms
• Google Workspace
• Slack
• ClickUp
• GoHighLevel
• Calendar and scheduling software

When something isn't working, your first instinct should be to troubleshoot it and figure it out.

Who We're Looking For

Your personality and operating style matter more to us than having the perfect resume.

You'll probably thrive here if:

• You're an exceptional communicator—written, verbal, and in person.
• You're naturally organized and hate letting things slip through the cracks.
• You're comfortable taking ownership without waiting to be told every next step.
• You're resourceful and good at figuring things out.
• You're dependable, steady, and show up ready to work.
• You want more responsibility as you prove yourself.
• You live in the Dallas area and can work in person Monday through Friday.

Compensation & Growth

• Performance-based raises as your responsibilities grow
• Direct exposure to how a fast-growing company is built and operated
• Significant responsibility from day one
• Opportunity to grow beyond traditional executive assistant responsibilities
• Clear path toward a Chief of Staff-level role

We're looking for someone who doesn't just want another job.

We're looking for someone who wants to become extremely valuable, take on real responsibility, and grow alongside a company that’s moving quickly.

If you're ambitious, organized, tech-savvy, and want a role that can dramatically accelerate your career, we'd like to hear from you.