Life Manager

Trivium; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Time off: 36 PTO days per year

Growth path toward Chief of Staff

Job summary

Trivium in Houston, TX is seeking a Life Manager / Executive Assistant to support a high-performing CEO with multiple businesses. The role spans business, personal and travel support across organizations, demanding ownership, problem-solving and fast-paced execution.

Candidates should have 3+ years in EA/PA roles within startups, be tech-savvy, and reside in the Houston area with a car. Salary $70,000–$90,000 plus benefits, full-time on-site position.

Qualifications

• 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager role, ideally in a high-growth startup or entrepreneurial environment.
• Heavy AI utilization and tech-savvy mindset are required, with proficiency in modern productivity tools.

Responsibilities

• Manage executive calendars, appointments and high-level business logistics to maximize productivity.
• Inbox triage and handling sensitive communications with precision.
• Support sales pipeline and document execution using CRM and e-signature platforms.
• Track internal requests, ensure key items reach the CEO, and coordinate cross-functional meetings.
• Lead special projects from ideation to execution and keep entities on track.
• Plan and book high-end international itineraries across time zones; optimize loyalty programs and agendas.
• Coordinate household logistics, vendor relationships, and personal scheduling.
• Introduce and refine systems using project management, chat and AI tools; maintain trackers and SOPs.

Skills

AI tools

GSuite

Slack

CRM platforms

Project management tools

Spreadsheets

Tools

ClickUp

Notion

Job description

Location: Houston, TX (On-site / Local applicants only)

Schedule: Monday–Friday, 9:00 AM – 5:00 PM | Full-Time | High-Impact

About the Role

We are seeking an exceptional Life Manager / Executive Assistant to support a high-performing CEO who owns multiple businesses across several industries. The ideal candidate will be his right hand across every part of his life — business, personal and travel — and will support both him and his wife. This is a strong execution and management role: you will work across multiple organizations and a large team, handling a wide range of tasks. It is dynamic and high-impact — you will help drive these businesses forward while improving the CEO's day-to-day life. If you are a high-ownership operator who thrives on solving problems in a fast-paced environment, you will love this role.

Key Responsibilities

Executive & Business Support

• Calendar & workflow: manage complex calendars, appointments and high-level business logistics to maximize productivity
• Communication & triage: inbox triage and sensitive communications handled with precision
• Deal execution: support the sales pipeline and document execution using CRM and e-signature platforms
• Operational filter: track requests from internal teams, make sure key items reach the CEO, coordinate cross-functional meetings with rigorous follow-up
• Project management: lead special projects from ideation to execution and keep the business entities on track

Travel & Logistics

• Plan and book high-end, luxury international itineraries across multiple time zones
• Optimize with loyalty programs, concierge bookings and detailed agendas
• Manage multi-week personal trips, retreats and unique experiences with contingency plans
• Prepare travel planning documents, logistics trackers and international travel requirements

Personal Operations & Household

• Coordinate household logistics: house manager, vendors, cleaners, service providers, maintenance schedules
• Manage personal financial transactions and vendor relationships
• Organize wellness appointments, dining, events, social plans and household/grocery requests
• Work closely with the CEO's partner so personal priorities are handled seamlessly

Systems & Innovation

• Introduce and refine systems using project-management, chat and AI tools to increase visibility
• Build and maintain operational trackers, SOPs and recurring process documentation

Continuous Improvement

The role evolves constantly and new demands come up over time. The core goal is to buy back the CEO's time.

Requirements

• Experience: 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager role, ideally in a high-growth startup or entrepreneurial environment
• Technical savvy: heavy AI utilization (Claude or similar); expert in GSuite, Slack, CRM platforms, project management tools (ClickUp, Notion) and spreadsheets
• Logistics expert: advanced international travel planning and high-level coordination
• Local assets: must live in the Houston, TX area, hold a valid driver's license and own a car
• Traits: proactive, solution-oriented and thick-skinned; comfortable giving structured feedback and switching tasks rapidly; competitive, hungry and driven to win
• Experience with halal-compliant vendors, catering and travel agents

Benefits

Compensation & Benefits

• Salary: $70,000 – $90,000 per year (with performance-based increases)
• Health insurance: premium PPO plan
• Time off: 36 PTO days per year
• Growth: direct mentorship and a clear path toward a Chief of Staff role
• Network: exposure to high-impact leaders and unique travel opportunities

Important Notes

This position requires complete discretion and confidentiality. The people who succeed here enjoy managing complexity and operating with a high level of ownership in a dynamic, sometimes chaotic environment.