LIFE CENTER CENTRAL CAMPUS - Exec Admin to COO and DDR

First Assembly of God Life Center; Tacoma (WA); On-site; USD 37,000 - 44,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

AD&D

LTD

403b

Paid holidays

Vacation/Sick leave

Job summary

First Assembly of God Life Center is seeking an Executive Assistant to the COO and DDR to provide high-level administrative support and coordination for two executives. The role requires independent work, discretion, and the ability to maintain confidential information while supporting ministry initiatives.

Responsibilities include travel management, policy documentation, and collaboration with departments to ensure compliance, reporting, and effective planning.

Qualifications

• Must have 5 years of related experience or equivalent with combined training and experience.
• Requires 2 year degree and strong administrative skills.
• Experience with ministry systems and digital tools is preferred.

Responsibilities

• Manage all aspects of executive travel, including itineraries, accommodations, transportation, reservations, and meeting logistics.
• Support strategic planning initiatives, performance dashboards, and organizational reporting.
• Prepare executive and board reports, including monthly Board meeting materials.
• Demonstrates ethical practice, professionalism, and confidentiality.
• Comfortable with public speaking, teaching, and praying in ministry settings.

Skills

Executive support

Public speaking

Confidentiality

Policy administration

Education

2 Year Degree

Tools

CCB

LEADR

PCO

HRIS

Microsoft 365

Job description

• Location 1717 S Union Ave,Tacoma, WA, 98405-1997,United States
• Base Pay $27.00 - $32.00 / Hour
• Employee Type FT Non-Exempt
• Required Degree 2 Year Degree
• Manage Others No

Description

TITLE: Executive Assistant to COO and DDR

(Chief Operating Officer and Director of Donor Relations)

CAMPUS: Central

STATUS: Full Time

CLASSIFICATION: Non-Exempt

REPORTS TO: COO and DDR

PAY RANGE: $27.00 - $32.00/hour

Summary/Objective

The Executive Assistant to the Chief Operating Officer (COO) and Director of Donor Relations (DDR) provides high-level administrative support, with minimal supervision for both Executives.

Supervisory Responsibility

This role does not have a supervisory component.

Responsibilities

• Manage all aspects of executive travel, including itineraries, accommodations, transportation, reservations, and meeting logistics.
• Maintain and administer organizational policies, procedures, and process documentation, ensuring current versions are accessible and consistently applied.
• Support strategic planning initiatives, performance dashboards, and organizational reporting.
• Conducts basic research on issues that may influence Organization policies, procedures, and processes. Suggests policies, procedures, and processes that will improve day-to-day operations.
• Supports Master Planning Process and Oversees Departmental Playbooks.
• Maintain executive reference materials and handbooks, ensuring content remains current and aligned with organizational practices.
• Collaborate with relevant ministries/departments to monitor compliance with applicable regulatory, licensing, safety, health, zoning, and building requirements.
• Prepare executive and board reports, including monthly Board meeting materials.
• Participates in regular rotation of Welcome Center desk and unexpected vacancy coverage.
• Perform additional duties and special projects as assigned.
• Demonstrates ethical practice, professionalism, and confidentiality.
• Comfortable with public speaking, teaching, and praying in ministry settings.
• Models a growing walk with Jesus and alignment with Life Center’s mission and theology.
• Faithfully supports Life Center with time, talent, and treasure.
• Supervises volunteers or small teams effectively.
• Adapts to change with flexibility and composure.
• Lifelong learner; seeks professional and spiritual development.
• Proficient in ministry systems and digital tools (CCB, LEADR, PCO, HRIS, Microsoft 365, etc.) to coordinate and track outcomes.
• Embodies the staff attributes as listed in the Little Book of Life Center.
• Proficient with or the ability to quickly become proficient with HCM.
• Proficient with or the ability to quickly become proficient with organization’s people development software.
• Basic knowledge of employment-related laws and regulations (can be acquired via OTJT).
• Compliant with Life Center’s Policies and Practices, including but not limited to Employee Handbook and Safety Manual.

Requirements

Education, Experience, Certifications and Licensure

• Must have 5 years of related experience or equivalent with combined training and experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. A key duty of this job requires the ability to talk and hear. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, and the ability to adjust focus.

Work Environment and Travel

This job operates in a professional office and ministry environment.

This role routinely interacts with staff, volunteers, and guests.

The primary campus location for this role: Central

Local travel may be required occasionally for All Staff Meetings.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Hours and Schedule

Full time: 40 hours per week, which includes:

Monday – Friday 8:30am – 5:00pm during office hour operations.

Requires occasional evening and weekend work pertaining to ministry’s needs and events as scheduled in advance.

Attendance at the following staff meetings is required for this role: Annual Reset, Annual Meeting, All Staff Trainings, recurring meetings as required, and additional meetings as requested.

Full-Time: Medical/Dental/Vision, Life Insurance, AD&D, LTD, 403b opportunity, paid holidays/vacation/sick leave, all consistent with the Life Center Handbook of Policies Practices and Procedures.