Lien Documentation Specialist

AgWest Farm Credit; Spokane (WA); Hybrid; USD 44,000 - 81,000; Full time

Benefits offered by this job

Health insurance

Home office stipend

Hybrid work arrangement

Jeans are welcome

Job summary

AgWest Farm Credit in Spokane, WA is seeking a Lien Documentation Specialist I-III to join the Loan and Lien Document Administration team. You will review and file UCC statements, perform post-filing searches, and support e-recording of documents in real estate records.

This full-time role offers workplace flexibility after in-office training, a competitive salary, and an incentive program. Candidates should have a high school diploma and 2+ years in collateral lien processing or loan

Qualifications

• High school diploma or equivalent.
• 2+ years in collateral lien processing or loan documentation or related fields such as legal or paralegal work.
• Understanding of post-lien searches and ability to analyze findings.
• Ability to review and analyze loan and/or legal documents for accuracy and compliance.
• Ability to produce accurate reports, documents, and correspondence through attention to detail and knowledge of correct spelling, grammar and sentence structure.
• Ability to work efficiently and effectively on multiple projects in multiple software programs.
• Ability to work independently and as part of a collaborative team.
• Effective communication with internal and external stakeholders.

Responsibilities

• Prepare and file various state and county UCC forms, including UCC-1 Financing Statements, UCC-3 Amendments, continuations and terminations.
• Maintain accurate records of all UCC filings, ensure proper indexing and updates and file continuations before expiration.
• Conduct post-filing searches and analyze results to determine lien position and security interest is perfected.
• Address any issues with requests. Collaborate with lending teams and loan documentations team for clarification or to obtain additional documentation as needed.
• Process and manage electronic filings and releases for titled vehicles, verifying accuracy for lien perfection.
• Review, process, and record real estate documents electronically, ensuring accuracy and completeness of documents prior to e-recording.
• Respond to inquiries and provide information to lending teams and loan documentation team as needed.
• Generate management reports as requested.
• Perform all duties and maintain all standards in accordance with company policies, procedures, and internal controls.
• Other duties as assigned.

Skills

Attention to detail

Communication

Multi-project management

Independent & team work

Education

High school diploma or equivalent

Tools

UCC filing software

E-recording system

Loan documentation software

Job description

AgWest Farm Credit is a member-owned financial cooperative that provides financing and related services to farmers, ranchers, agribusinesses, commercial fishermen, timber producers, rural homeowners and crop insurance customers in a seven-state territory in the Western United States. AgWest is part of the 100+ year-old Farm Credit System – the leading provider of credit to American agriculture.

AgWest champions the growth and advancement of agriculture, the value of rural communities, and the vital contribution our customers make to the economy and society. We serve customers in 59 locations throughout the West.

We are in search of a Lien Documentation Specialist I, II, or III to join our Loan and Lien Document Administration department in Spokane, Washington (Headquarters). This full-time position reports to the VP, Lien and Vault Documentation and is responsible for reviewing and completing UCC filing requests, post filing searches, and e-recording of documents in real estate records.

Compensation Information

The base salary range for this position in Spokane, Washington is:

Level I:
Typical starting range: $44,200 - $58,900
Full base salary range: $44,200 - $66,200
Annual performance-based incentive target is 6% of base.

Level II:
Typical starting range: $48,400 - $64,500
Full base salary range: $48,400 - $72,600
Annual performance-based incentive target is 6% of base.

Level III:
Typical starting range: $53,600 - $71,900
Full base salary range: $53,600 - $81,000
Annual performance-based incentive target is 8% of base.

*Relocation assistance will be provided to eligible candidates who must relocate to accept this position.

• Prepare and file various state and county UCC forms, including UCC-1 Financing Statements, UCC-3 Amendments, continuations and terminations. Review submissions for accuracy, ensuring compliance with procedures and achieving appropriate collateral perfection.
• Maintain accurate records of all UCC filings, ensure proper indexing and updates and file continuations before expiration.
• Conduct post-filing searches and analyze results to determine lien position and security interest is perfected.
• Address any issues with requests. Collaborate with lending teams and loan documentations team for clarification or to obtain additional documentation as needed.
• Process and manage electronic filings and releases for titled vehicles, verifying accuracy for lien perfection.
• Review, process, and record real estate documents electronically, ensuring accuracy and completeness of documents prior to e-recording.
• Respond to inquiries and provide information to lending teams and loan documentation team as needed.
• Generate management reports as requested.
• Perform all duties and maintain all standards in accordance with company policies, procedures, and internal controls.
• Other duties as assigned.

Travel Requirements

• AgWest employees may occasionally be asked to travel for conferences, training and/or all-staff or team meetings that fall outside the role's standard travel requirements.

Minimum Qualifications

• High school diploma or equivalent
• Generally, requires a minimum of two years' experience in collateral lien processing, loan documentation, or related fields such as legal or paralegal work
• Understanding of post-lien searches and ability to analyze findings
• Ability to review and analyze loan and/or legal documents for accuracy and compliance
• Ability to produce accurate reports, documents, and correspondence through attention to detail and knowledge of correct spelling, grammar and sentence structure
• Ability to work efficiently and effectively on multiple projects in multiple software programs
• Ability to work independently and as part of a collaborative team
• Effective communication with internal and external stakeholders

Preferred Qualifications

• General knowledge of collateral perfection methods and perfecting security interests in personal property, real estate, and fixtures
• General understanding of Uniform Commercial Code (UCC) guidelines
• Experience in commercial lending, banking or related field

Workplace Flexibility

• After an initial in-office training period, this position is eligible for workplace flexibility and a one-time home office stipend.
• This position is eligible for coordinated hybrid flexibility

Benefits Offered by AgWest

• Medical, dental, and vision insurance
• Basic term life and AD&D insurance (fully paid for by the company)
• Paid days off annually: 15 vacation*, 15 sick, 12 holidays and 3 volunteer
• Employee Assistance Program
• Wellness Program
• Jeans are welcome at work every day at AgWest!

*Vacation accrual rates increase with tenure.

If hired, you will be required to provide proof of authorization to work in the United States. Applicants and employees will not be sponsored for work authorization, including but not limited to H-1B, OPT, CPT, TN, J-1, or STEM.

Job level and starting annual salary will be based on a variety of factors including but not limited to experience, education, certifications/licensure, internal equity, location, business needs and market demands. The listed compensation and benefits information is accurate as of the posting date. AgWest reserves the right to adjust compensation for all positions and modify or discontinue benefits programs at its sole discretion, subject to applicable law.

Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender orientation, national origin, marital status, age, disability, protected veteran status, or any other classification protected by law.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in AgWest Farm Credit’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A 'disabled veteran' is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A 'recently separated veteran' means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An 'active duty wartime or campaign badge veteran' means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An 'Armed forces service medal veteran' means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.