Licensing & Tracking Operations Coordinator

Heartland Business Systems, LLC.; Little Chute (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Heartland Business Systems, LLC. is seeking an Operations Support – Tracking Associate to help ensure accurate tracking of hardware, software, and licensing with vendors and sales teams. You will maintain ETAs and keep procurement systems up to date.

The role requires strong communication, attention to detail, and the ability to handle multiple tasks in a fast-paced environment while supporting Sales, Operations, and Accounting teams.

Qualifications

• Strong communication across written and verbal forms.
• Attention to detail in tracking hardware, software, and licensing.
• Proactive initiative to resolve tracking issues.
• Structured and methodical with organized record keeping.

Responsibilities

• Track hardware, software, and licensing orders using vendor portals and updates.
• Communicate with providers to obtain tracking information and update ETAs.
• Review and update POs daily through collaboration with Operations Support.
• Maintain accurate records in procurement/order management systems.
• Support Sales, Operations, and Accounting with urgent tracking inquiries.

Skills

Communication

Detail Oriented

Initiative

Organized

Responsible

Time Management

Adaptability

Education

High School Diploma

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Heartland Business Systems, LLC. is seeking an Operations Support – Tracking Associate to help ensure accurate tracking of hardware, software, and licensing with vendors and sales teams. You will maintain ETAs and keep procurement systems up to date.

The role requires strong communication, attention to detail, and the ability to handle multiple tasks in a fast-paced environment while supporting Sales, Operations, and Accounting teams.