Licensing Specialist

Moder; Oregon; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Archwell is seeking a Licensing Specialist II to support day-to-day licensing operations, update NMLS records, file company, branch, and individual licenses, and assist the Compliance Department.

You will maintain license renewals, coordinate with staff, ensure timely filings, manage deadlines, and communicate clearly with regulators and internal teams in a fast-paced office.

A Bachelor's degree and mortgage licensing experience with NMLS exposure are preferred.

Qualifications

• Must be self-motivated and detail-oriented with strong organizational and time management skills.
• Experience in mortgage licensing and NMLS filings.
• Ability to manage multiple tasks with deadlines and prioritize workload.

Responsibilities

• Maintain and monitor licenses at originator, branch, and company level.
• Interface with employees regarding licensing issues as they arise.
• Inform company of changes and updates in requirements discovered during the application, reporting, or renewal process.
• Respond quickly to the company and/or regulators and retain responses in an organized manner for future reference.
• Follow submission, tracking each license application until it is approved.
• Inform applicable parties of application/license status.
• Maintain schedules to ensure all deadlines are met (education, renewals, reports).
• Responsible for all company, branch, and individual license renewals.
• Efficiently suggest and obtain licenses in new states or authorizations to expand operations.
• Handle all types of licensing matters.
• Responsible for all education and bond requirements
• Responsible for compiling financial requirements to file with the licensing authority.
• Obtain and renew company business licenses.
• Summarize and report to management.
• Integrate into a fast-paced, teamwork-focused work environment with extensive collaboration.
• Conduct thorough quality checks to ensure compliance with all licensing requirements.
• Effectively communicate, work with, and build relationships with all levels in the company.
• Deliver creative licensing solutions.
• Maintain regular and punctual attendance.

Skills

Relationship building

Detail oriented

Time management

Creative problem solving

Regulatory filings

Confidential information handling

Multitasking

Written and verbal communication

Education

Bachelor's degree preferred

Three+ years mortgage licensing experience

NMLS experience

Job description

Summary

The Specialist, Licensing II reports to the Senior Compliance Manager and is responsible for assisting in the day-to-day operations of the licensing department to include updating information in NMLS, filling for company, branch, and individual licenses, and assisting in filing reports. The Licensing specialist will also assist the Compliance Department as the need arises.

Essential Job Functions

• Maintaining and monitoring licenses at the originator, branch, and company level
• Interfacing with employees regarding licensing issues as they arise.
• Informing the company of changes and updates in requirements discovered during the application, reporting, or renewal process.
• Respond quickly to the company and/or regulators and retain responses in an organized matter for future reference.
• Follow submission, tracking each license application until it is approved.
• Inform applicable parties of application/license status.
• Maintain schedules to ensure all deadlines are met (education, renewals, reports).
• Responsible for all company, branch, and individual license renewals.
• Efficiently suggest and obtain licenses in new states or authorizations to expand operations.
• Handle all types of licensing matters.
• Responsible for all education and bond requirements
• Responsible for compiling financial requirements to file with the licensing authority.
• Obtain and renew company business licenses.
• Summarize and report to management.
• Integrate into a fast-paced, teamwork-focused work environment with extensive collaboration.
• Conduct thorough quality checks to ensure compliance with all licensing requirements.
• Effectively communicate, work with, and build relationships with all levels in the company.
• Deliver creative licensing solutions.
• Maintain regular and punctual attendance.

Other Related Duties

Performs other related duties as assigned.

Supervisory Responsibilities

This position is an individual contributor with no direct reports.

Qualifications

• Must be able to build and maintain internal and external relationships.
• Must be self-motivated, detail-oriented with creative problem solving, strong organizational and time management skills, and the ability to work under pressure.
• Must have the ability to deal with sensitive business information in a confidential and professional manner.
• Must have the ability to handle regulatory filings and records retention.
• Must have the ability to analyze information relating to the position.
• Must have the ability to manage multiple tasks/projects simultaneously and demonstrate flexibility and adaptability to changing priorities, including the ability to prioritize workload to meet critical deadlines.
• Must have solid organizational skills and high attention to detail with knowledge of commonly used concepts and practices.
• Strong written and verbal communication skills.

Education and/or Experience

• Bachelor's degree preferred.
• Three (3) + years of mortgage licensing experience required.
• Experience in the NMLS system for licensing in the mortgage industry (MLOs, company, and branch licenses).

Certificates, Licenses, Registrations

None required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements. The noise level in the work environment is usually moderate.

Equal Employment Opportunity

Archwell is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law.

Job Responsibilities

The statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as an all-inclusive list of all the work requirements of the position. Archwell may change the specific job duties with or without prior notice based on the needs of the organization.