Licensing Specialist

AppleOne Employment Services; Melbourne (FL); On-site; USD 28,000 - 32,000; Full time

Job summary

AppleOne Employment Services in Melbourne, FL is seeking a detail-oriented Licensing Specialist to support a Certificate of Insurance project on a temporary contract basis. This on-site role focuses on maintaining COI records, renewals, and compliance within a high-volume licensing function.

The position offers a deadline-driven environment, potential extension or full-time conversion, and opportunities to gain experience in licensing, insurance documentation, and corporate administration.

Qualifications

• 1–2 years of administrative, clerical, data entry, licensing, insurance, or office support experience preferred.
• Strong computer skills with databases, spreadsheets, email, and document management systems.
• Excellent attention to detail and accuracy when entering, updating, and reviewing records.
• Able to manage multiple tasks, follow-ups, and deadlines in a fast-paced environment.

Responsibilities

• Request, review, submit, and update COI information for jurisdictions where company licenses are held.
• Track outstanding COI requirements and follow up to ensure deadlines and compliance needs are met.
• Assist with business license renewals and related administrative documentation.
• Maintain accurate records in company databases, spreadsheets, and internal systems.
• Prepare, process, and track mailings, forms, and other licensing department documents.
• Perform general administrative and computer-based tasks to support department workflow.

Skills

Attention to detail

Organization

Communication

Data entry

Independent worker

Proactive

Tools

Databases

Spreadsheets

Email

Document management systems

Job description

Job Summary

A growing national HVAC/R service provider is seeking a detail-oriented Licensing Specialist to support a Certificate of Insurance project on a temporary contract basis. This role is ideal for an administrative professional who enjoys organized, deadline-driven work and wants to contribute to a high-volume licensing and compliance function.

The Licensing Specialist will assist with maintaining accurate COI records, supporting business license renewals, tracking outstanding insurance requirements, and coordinating administrative follow-up with internal teams and external contacts. This is a 100% on-site opportunity in Melbourne, FL with a Monday through Friday schedule.

This position offers a supportive team environment, steady administrative work, and the potential for extension or full-time conversion based on business needs and performance. It is a strong opportunity for someone looking to build experience in licensing, compliance administration, insurance documentation, and corporate administrative support.

Key Responsibilities

• Request, review, submit, and update Certificate of Insurance information for jurisdictions where company licenses are held.
• Track outstanding COI requirements and follow up to ensure deadlines and compliance needs are met.
• Assist with business license renewals and related administrative documentation.
• Maintain accurate records in company databases, spreadsheets, and internal systems.
• Prepare, process, and track mailings, forms, and other licensing department documents.
• Perform general administrative and computer-based tasks to support department workflow.

Compensation and Benefits

• Pay: $20 to $23 per hour.
• Job Type: Contract/Temporary.
• Assignment Duration: Temporary through possibly March, with potential to extend.
• Schedule: Monday through Friday, 9:00 AM to 5:00 PM.
• Work Arrangement: 100% on site in Melbourne, FL.
• Start Date: ASAP.
• Potential opportunity for full-time conversion at the end of the project based on business needs.

Required Qualifications and Skills

• Support the Certificate of Insurance update project for licensing and jurisdictional compliance needs.
• Maintain accurate COI, licensing, renewal, and administrative records.
• Track deadlines, follow up on missing documentation, and help keep project activity moving forward.
• Assist the Licensing Department with mailings, forms, database updates, and general administrative tasks.
• 1 to 2 years of administrative, clerical, data entry, licensing, insurance, compliance, or office support experience preferred.
• Strong computer skills with the ability to work in databases, spreadsheets, email, and document management systems.
• Excellent attention to detail and accuracy when entering, updating, and reviewing records.
• Strong organizational skills with the ability to manage multiple tasks, follow-ups, and deadlines.
• Professional communication skills for requesting information and coordinating with internal or external contacts.
• Ability to work independently while staying aligned with department priorities and project requirements.
• Dependable, proactive, and comfortable working in a fast-paced administrative environment.

Preferred Qualifications

• Experience working with Certificates of Insurance, business licenses, renewals, compliance documentation, or jurisdictional requirements.
• Familiarity with administrative support in a corporate, service, construction, facilities, HVAC/R, insurance, or licensing-related environment.
• Intermediate spreadsheet skills, including sorting, filtering, tracking updates, and maintaining accurate project lists.
• Previous experience supporting temporary projects with defined deadlines and high attention to documentation accuracy.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.