Licensing Coordinator

Hot-Topic-d1d78d2; California (MO); Hybrid; USD 23,000 - 32,000; Full time

Job summary

Hot Topic is seeking a Licensing Coordinator to join our Licensing Team in a hybrid role from our HQ in City of Industry, CA. You will support the Licensing Specialist and coordinate with internal teams and external partners on the end-to-end licensed product process.

The role emphasizes data accuracy, project organization, and timely follow‑through, with duties including sample handling, contract tracking, and coordinating royalty and sales reports.

Qualifications

• Bachelor's degree preferred or relevant experience.
• Licensing understanding a plus.
• Heavy data entry familiarity.
• Strong attention to detail for compliance and audit purposes.
• Excellent time management and ability to juggle multiple deadlines.
• Strong written and verbal communication, professional
• Able to work proactively and independently in a fast-paced environment.

Responsibilities

• Oversee all aspects of the licensed product process from concept to distribution for multiple licenses.
• Photograph and ship samples.
• Track compliance and adherence to contractual requirements with Licensing Specialist.
• Monitor contract status from negotiation through execution.
• Coordinate and maintain product tracking sheets, licensor portals, royalty and sales reports, and SKU setup.
• Serve as main internal contact for contractual rights and obligations.

Education

Bachelor's degree preferred or relevant experience

Job description

Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with internal teams and external licensing partners.

This role operates on a hybrid schedule and will require to work from our HQ located in the City of Industry, CA 3 days a week.

WHAT YOU'LL DO

• Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
• Photograph and ship samples
• Track compliance and adherence to all contractual requirements with the Licensing Specialist
• Monitor contract status from negotiation through execution
• Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up
• Main contact for internal communication regarding contractual rights and obligations
• Attend internal and external meetings, and respond to follow ups as needed
• Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
• Performs other duties as assigned

WHAT YOU'LL NEED

• Bachelor's degree preferred or relevant experience
• Licensing understanding a plus
• Heavy data entry familiarity
• Must have strong attention to detail for compliance and audit purposes
• High level of organization and ability to manage multiple projects with various deadlines
• Excellent time management skills to help successfully prioritize and complete projects on time
• Strong follow-through
• Proven communication skills; must be articulate and professional both in written and verbal forms
• Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment
• Regularly required to sit, stand
• Occasionally will lift/move samples up to 10 pounds.

$20 - $20.50 an hour

Please note the pay range for this position starts as listed in the job posting, but other factors such as an individual's education, location, meeting the minimum job requirements for the role, training and experience, will determine the final salary for potential new hires.

At this time, we are not able to support new employment-based visa sponsorships due to current business needs and resource limitations. Should our sponsorship capabilities change in the future, we will update our process accordingly.