Licensing Admin Coordinator

Virginia-Department-of-Healt; Virginia; On-site; USD 80,000 - 90,000; Full time

Job summary

Virginia Department of Health in Virginia is seeking a Licensing Administrative Coordinator to lead the Office of Licensure and Certification, supervising review staff and coordinating licensing applications across the Commonwealth.

The role emphasizes process improvement, data analysis, and clear guidance to providers and internal partners to ensure timely, accurate licensing decisions and compliance with regulations.

Qualifications

• Experience leading licensing and regulatory activities.
• Ability to supervise multiple programs and teams.
• Knowledge of healthcare facility licensure regulations and procedures.
• Experience analyzing program data and preparing reports.
• Strong communication and written skills.

Responsibilities

• Provide supervisory oversight for healthcare facility licensing operations.
• Coordinate intake and review of licensing applications, ensure regulatory compliance.
• Develop and improve licensing workflows and performance reports.
• Offer technical guidance to providers and stakeholders.
• Promote efficient, accurate licensing operations across the Commonwealth.

Skills

Leadership

Regulatory compliance

Staff supervision

Data analysis

Communication skills

Program evaluation

Statutes and regulations

Tools

SAS

SQL

ArcGIS

Access

Excel

Job description

Title: Licensing Admin Coordinator

State Role Title: Prog Admin Specialist II

Hiring Range: $80,000 - $90,000 / year

Pay Band: 5

Agency: Virginia Department of Health

Location: Perimeter Center

Agency Website: https://www.vdh.virginia.gov/licensure-and-certification/

Recruitment Type: State Employee Only - E

Job Duties

Are you an experienced professional with a passion for leadership, operational excellence, and regulatory compliance? The Virginia Department of Health (VDH) is seeking a highly organized, analytical, and results-driven Licensing Administrative Coordinator to join the Office of Licensure and Certification (OLC). This position offers an exciting opportunity to lead a team responsible for coordinating healthcare facility licensing activities across the Commonwealth. The ideal candidate will bring strong supervisory skills, sound judgment, and a commitment to improving processes that support timely, accurate, and consistent licensing decisions.

What You'll Do

The Licensing Administrative Coordinator provides supervisory oversight and technical leadership for healthcare facility licensing operations within the Office of Licensure and Certification. This position is responsible for supervising licensing review staff, coordinating the intake and review of licensing applications, and ensuring compliance with applicable regulations and established procedures. Additional responsibilities include developing and improving licensing workflows, analyzing program data to monitor performance, preparing reports, and providing technical guidance to healthcare providers and internal stakeholders. The successful candidate will play a key role in promoting efficient, accurate, and consistent licensing operations across the Commonwealth.

Minimum Qualifications

• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, service delivery, and coordination of people and resources.


• Knowledge of administrative procedures and systems such as word processing, managing files and records, and experience with software packages, such as SAS, SQL, ArcGIS, Access & Excel.


• Experience in the design, development, implementation and evaluation of health programs.


• Demonstrated experience as a supervisor supervising multiple programs and a variety of complex tasks.


• Experience providing problem resolution and support for strategic planning.


• Demonstrated effective communication skills, verbally and in writing.


• Knowledge of program planning, research, evaluation, and quality control methods.


• Experience providing technical assistance related to program development and analysis.


• Experience in conducting research, including data collection, analysis, and dissemination.


• Ability to interpret statutes, regulations, policies, and standards related to healthcare facility licensure.

Additional Considerations

• Public health experience


• Experience with grant writing and/or grant acquisition and management


• Experience providing leadership and/or supervision of staff and teams


• Knowledge of Virginia healthcare facility licensing regulations and OLC protocols governing hospitals, nursing homes, outpatient surgical centers, home care/hospice agencies, and related provider types.


• Experience in regulatory compliance, healthcare facility operations, quality assurance, performance improvement, or state regulatory agencies. Experience supervising licensing or regulatory review units is preferred

Eligibility and EEO

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Deja Fontenot

Phone: Please reach out via email

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.