License and Title Coordinator Associate

Enterprise Mobility; Tulsa (OK); On-site; USD 30,870 - 37,730; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life Insurance

401(k) with company match

PTO

Job summary

Enterprise Mobility in Tulsa, OK is seeking a License & Title Coordinator Associate to support licensing and titling for Enterprise, National, and Alamo brands. The role handles administrative processing for registrations and renewals, maintains Onbase and L&T databases, and updates SharePoint records.

The position is office-based at 14002 E. 21st Street, Tulsa, OK 74134, with a Monday–Friday 8‑hour schedule.

Qualifications

• Must be 18 years old.
• Minimum 1 year of customer service experience.
• Minimum 1 year of administrative support experience.
• Basic working knowledge in Excel.
• Must be able to apply for and obtain a Notary Public Commission for the State of Oklahoma.
• Must be authorized to work in the United States and not require work authorization sponsorship by the company for this position now or in the future.
• Must be willing to accept a starting pay of $16.49 per hour.
• Must be willing to work a 40-hour work week between Monday–Friday, 7:00 am–6:00 pm.
• Work environment involves light physical effort – handling of average-weight objects up to 50 pounds or standing or walking up and down stairs for more than 2 hours a day.

Responsibilities

• Review the MSO for accuracy and determine documentation needed by the state to correctly register the vehicle.
• Review and assess vehicle status to determine proper renewal procedure.
• Prepare and complete paperwork, evaluating registration documents and license plates and resolving discrepancies.
• Verify and complete title/renewal transactions within third-party DMV systems linked to State DMVs.
• Update internal systems with applicable license information.
• Support document management and inventory of titles and registrations; manage plate/document inventory.
• Sign and notarize documents and complete affidavits.
• Organize and file legal registration documents and handle daily mailing of paperwork.
• Research missing MSOs and registrations; track with state/license services on registrations and renewals.
• Maintain data spreadsheets tracking activity on MSOs, titles, renewals, impounds, and related L&T information.
• Seek to improve job performance through self-assessment, skill development, training, and goal setting.
• Maintain regular and reliable attendance and punctuality.
• Perform miscellaneous job-related duties as assigned.

Skills

Customer service

Administrative support

Tools

Excel

Job description

Overview

The License & Title Coordinator Associate provides support for the Enterprise, National, and Alamo brands with responsibility for administrative processing of license and title paperwork for initial registrations, renewals, and other items related to the licensing and titling of vehicles. This position is responsible for developing and maintaining strong relationships with the Department of Motor Vehicles, License & Title Services, and field personnel to ensure all vehicles are legally titled and registered to the company. The L&T Assistant also maintains the Onbase process, updates L&T databases, and reviews and completes tasks via a SharePoint database.

This position is located in the office at 14002 E. 21st Street, Tulsa, OK 74134. Working hours will be Monday through Friday with an 8‑hour set schedule workday.

Benefits Package

• Competitive Compensation – targeted 1st year annual compensation of $34,300.00 with an average 40‑hour work week.
• Paid Time Off, starting with 12 days off per year.
• Health, Dental, Vision insurance; Life Insurance; Prescription coverage.
• Employee discounts on car rentals, car purchases, and more.
• 401(k) retirement plan with company match and profit sharing.

Responsibilities

• Review the Manufacturer Statement of Origin (MSO) for accuracy and determine documentation needed by the state to correctly register the vehicle.
• Review and assess vehicle status to determine proper renewal procedure.
• Prepare and complete paperwork, utilizing state knowledge to evaluate registration documents and license plates, researching and resolving discrepancies, and verifying accuracy prior to sending to DMVs and license and title services.
• Verify and complete title/renewal transactions within third‑party DMV systems that are linked directly to the State DMV offices, ensuring vehicles are legally titled and registered.
• Update internal systems, such as VEM/EVMS/ATS/TMS/etc., with applicable license information.
• Support the document management process, ensuring all appropriate titles and registrations are inventoried; assign and manage plate, decal, and registration document inventory.
• Sign and notarize documents and complete affidavits.
• Organize and file legal registration documents and handle daily mailing of paperwork.
• Research missing MSOs and registrations; track and follow up with state and/or license services on registrations and renewals, ensuring vehicles are legally registered and plated.
• Maintain data spreadsheets tracking activity on MSOs, titles, renewals, impounds, and miscellaneous L&T information as needed.
• Seek to improve job performance through self‑assessment, skill development, training, and goal setting.
• Maintain a regular and reliable level of attendance and punctuality.
• Perform miscellaneous job‑related duties as assigned.

Equal Opportunity Employer/Disability/Veterans

Qualifications

• Must be 18 years old.
• Minimum 1 year of customer service experience required.
• Minimum 1 year of administrative support experience required.
• Basic working knowledge in Excel.
• Must be able to apply for and obtain a Notary Public Commission for the State of Oklahoma.
• Must be authorized to work in the United States and not require work authorization sponsorship by the company for this position now or in the future.
• Must be willing to accept a starting pay of $16.49 per hour.
• Must be willing to work a 40‑hour work week between Monday–Friday, 7:00 am–6:00 pm.
• Work environment involves light physical effort – requires handling of average‑weight objects up to 50 pounds or standing or walking up and down stairs for more than 2 hours a day.