Library Services Coordinator

University of Utah; Salt Lake City, Northern (UT, KY); Hybrid; USD 55,000 - 57,000; Full time

Job summary

The University of Utah Marriott Library is seeking a Library Services Coordinator to oversee building services, emergency response, and campus maintenance coordination for a 500,000+ sq ft library. You will liaise with campus facilities, manage inventory of furnishings and equipment, supervise part-time staff, and track repairs and PM activities for the ARC system and other library spaces.

The role requires a Bachelor’s degree and 3–5 years coordinating library or similar operations, with strong

Qualifications

• Requires Bachelor’s degree and 3–5 years coordinating experience in a library, cultural heritage institution, or similar setting.
• Experience coordinating maintenance, vendor liaison, and building services preferred.
• Ability to work on campus full-time with occasional evenings/weekends.

Responsibilities

• Serves as the primary campus work orders liaison for corrective maintenance.
• Coordinates maintenance and PM activities for the ARC system with Building Services leadership.
• Coordinates annual pest management contracts and maintains required reports.
• Monitors library surfaces for cleanliness and repairs.
• Supervises part-time staff and maintenance checklists.
• Manages Building Services E-Ticket system including moves, requests, and asset updates.
• Oversees sanitation program and inventory of wipe and hand sanitizer stations.
• Manages furnishings/inventory, installations, warranty repairs, spare parts, and workstation mods.
• Provides project management support for construction projects in coordination with leadership.
• Coordinates retirement/transfer of retired equipment per university procedures.

Skills

Coordination

Project management

Communication

Problem solving

Attention to detail

Education

Bachelor’s degree

Job description

Please see Special Instructions for more details.

All applications received by August 13, 2026 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.

Required documents to upload:

• Resume
• List of 3 Professional References

Optional documents to upload:

Announcement

Details

Open Date

Open Date 08/04/2026

Requisition Number

Requisition Number PRN45813B

Job Title

Job Title Library Services Coordinator

Working Title

Career Progression Track E

FLSA Code

FLSA Code Administrative

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Day

Work Schedule Summary

Monday-Friday between 8am and 5pm; some evenings and weekends may be required.

VP Area

VP Area Academic Affairs

Department

Department 00790 - Marriott Library - Operations

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $55,000 - $57,000

Close Date

Close Date 09/18/2026

Priority Review Date (Note - Posting may close at any time)

Priority Review Date (Note - Posting may close at any time) 08/13/2026

Job Summary

The Building Services Coordinator is responsible for multiple functions in the division, ensuring effective day-to-day operations in the library in the areas of building services and emergency response. This position will also be responsible for coordinating with the campus on maintenance and repairs at the J. Willard Marriott Library, a building of more than 500,000 square feet. This position serves as the primary contact for the maintenance and inventory of library furnishings and equipment. It also coordinates repairs and maintenance activities that are outside the scope of University Facilities Management. Working collaboratively, the position will support the library through capital construction project management and large-project support when collections and study spaces are impacted. We are looking for a problem solver to help keep the building accessible and presentable.

We welcome applicants who are eager to learn, grow, and actively contribute to our team’s success. If you thrive in a fast-paced environment and are committed to excellent service, we encourage you to apply.

This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

This position is not eligible for work visa sponsorship.

Responsibilities

• Serves as the primary contact for campus work orders related to corrective maintenance and acts as the liaison to the District MEP team.
• Coordinates maintenance and preventive maintenance (PM) activities for the Automated Retrieval Center ( ARC ) system in collaboration with the Associate Director of Building Services.
• Coordinates the annual integrated pest management contract, including scheduling services, processing renewals, and maintaining required reports.
• Monitors library surfaces for appearance, cleanliness, and repairs as necessary.
• Supervises part-time staff and maintenance checklists.
• Manages the Library’s Building Services E-Ticket system, including coordination of office moves, general maintenance requests, key issuance, phone transfers, and nameplate updates.
• Oversees the library’s sanitation program, including inventory and restocking of wipe and hand sanitizer stations.
• Manages library furnishings and workspace assets, including inventory control, furniture installations, warranty repairs, spare parts management, and workstation modifications.
• Provides project management support for construction projects and large-scale building initiatives in coordination with the Associate Director of Building Services.
• Coordinates the transfer of retired equipment and university property from the Library to the University Surplus and Salvage Department (Surplus) per university procedures and keeps records of retirement forms as required.
• Escorts vendors and contractors to secure or restricted areas as required.
• Serves as the formal backup for the Shipping & Receiving Program.

Minimum Qualifications

Requires Bachelor’s degree in related field and 3-5 years of progressively more responsible experience with coordinating experience in a library, cultural heritage institution, or similar setting, or equivalency (one year of education can be substituted for two years of related work experience). Directly related experience working with the types of technologies, collections, and resources used in the specified area of library service preferred.

Preferences

Preferred experience working with tools and power tools. Attention to details is preferred. Ability to push loaded flatbed and lift up to 50 pounds. This position must be able to work independently, demonstrated problem solving skill and learn new technology. Good communication on the phone, in-person and by e-mail.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Type

Special Instructions Summary

All applications received by August 13, 2026 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.

Required documents to upload:

• Resume
• List of 3 Professional References

Optional documents to upload:

Additional Information

The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Required fields are indicated with an asterisk (*).

• * Are you legally authorized to work in the United States?
  • Yes
  • No
• * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
  • Yes
  • No
• * In lieu of a formal cover letter, please answer the following question: What are the major strengths you would bring to this role and to our organization? Please describe your skills, knowledge, and perspective from prior experiences that would prepare you for working in the library.

  (Open Ended Question)

• Required Documents
• Resume
• List of References
• Optional Documents
• Cover Letter

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]