Library Program Coordinator - Facilities

Mecklenburg County Government; Charlotte (NC); Hybrid; USD 54,000 - 82,000; Full time

Job summary

The Charlotte-Mecklenburg Library is seeking a Library Program Coordinator – Facilities at the Main Library in Charlotte, NC. This exempt role supports special exhibits, large-scale programs, private event rentals, and customer service across the building.

You will liaison with vendors, partners, and venue operators, manage events, supervise as Manager-on-Duty, and handle budgeting, reporting, and evaluations. Night and weekend shifts are required.

Qualifications

• Minimum of three years of demonstrated experience managing complex programs, with a focus on public speaking and community engagement.
• Experience managing nonprofit and/or grant budgets; strong technology skills including basic software, social media, and public presentation tools.
• Bachelor’s degree in a related field. Combination of relevant education and relevant experience accepted.

Responsibilities

• Oversee day-to-day program operations and logistics to ensure successful outcomes.
• Set milestones and drive the program toward metrics of success.
• Schedule and coordinate public engagements, events, and programs.
• Build coalitions and engage diverse communities and partners.

Skills

Public speaking

Communication

Event coordination

Vendor relations

Community engagement

Education

Bachelor's degree in related field

Master's degree preferred

Tools

Microsoft Office Suite

Job description

Library Program Coordinator – Facilities
Charlotte Mecklenburg Library

“Follow yourcalling, Find your career”

Salary Range $54,361.00 - $81,542.00
This is an exempt (salaried)position. Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant’s salary history and qualifications in comparison to the market rate and requirements for the job.

CharlotteMecklenburg Libraryis one of America’s leading urban public libraries,serving one of the country’s great emerging metropolitan areas in NorthCarolina. Our library system serves a community of approximately one millioncitizens in the city of Charlotte and the towns of Matthews, Pineville, MintHill, Davidson, Cornelius, and Huntersville – all located in MecklenburgCounty. Accessible and welcoming to all, our library celebrates the joy ofreading, fosters learning and growth, connects people to each other and theworld, and inspires individuals with what they can achieve. Through our 20locations, online, and through targeted outreach, we deliver exceptionallibrary services and programs with a mission to create a community of readersand empower individuals with free access to information and the universe ofideas.

Location:

Main Library
310 N.Tryon St.
Charlotte NC 28202

Temporary work location:

Library Administration Center
510 Stitt Rd.
Charlotte NC 28213

Schedule:

Rotatingschedule: Including 1-2 evenings per week and regular weekend rotations withSaturday and Sunday full-day shifts.

Position Summary:

The Library Program Coordinator – Facilities is responsible for supporting key service areas at Main Library, including special exhibits and large-scale programs, private event rentals and customer service support throughout the building. The Library Program Coordinator acts as a liaison for Main Library vendors and partners, including the cafe operator, security and janitorial service providers, and the Library’s contracted events rental manager. This position works collaboratively with partners at ImaginOn and the Theaters at Spirit Square to deliver quality customer experiences across all venues. The Library Program Coordinator serves as a Manager-on-Duty for Main Library; experience with cash handling, event management and facility operations preferred.

Essential Functions:

• Oversee and ensure the success of the program on a day-to-day basis, managing the various parts of the program, and making necessary logistical and tactical decisions to shape successful outcomes.
• Set milestones and drive the program toward metrics of success.
• Serve as the program’s primary community interface, drawing on the connections and networks of key partners.
• Schedule and coordinate public engagements, events, and programs.
• Build coalitions and support for the program among diverse audiences and communities, while earning, establishing, and building trust within the communities served.
• Identify potential project partners and build relationships and trust with partners/participants and community groups; simultaneously create authentic community benefit through listening deeply and being adaptable and responsive to community needs.
• Oversee program budget to ensure fiscal responsibility.
• Produce interim and final reports and program evaluations as required.

Minimum Qualifications:

Minimum of three years of demonstrated experience managing complex programs, particularly coordinating large-scale community programs with multiple stakeholders; strong communication skills with a special focus on public speaking; experience managing nonprofit and/or grant budgets and strong technology skills, including basic software, social media, and public presentation and engagement tools.

Education:
Bachelor’s degree in a related field

Combination of relevant education and relevant experience accepted? Yes

Preferred Qualifications:

• 3-5 years working with event management, vendor relationships and/or community partnerships
• Connection to and knowledge of Charlotte communities
• Experience in library work, event management, community engagement, or a related field
• Ability to work and communicate with people of diverse backgrounds and cultures
• Strong understanding of diversity, equity, and inclusion within service delivery
• Master's degree preferred
• Bilingual/Spanish fluency a plus

Knowledge,Skills and Abilities:

Knowledge of:

• Working with diverse and underserved populations
• Building, maintaining and retaining community partnerships
• Spanish language and culture or another second language preferred

Skills:

• Excellent verbal and written communications skills, including the ability to adjust communication style to interact effectively with staff, customers, and county partners of varying backgrounds.
• Excellent interpersonal skills with a warm, community-focused approach to public safety
• Excellent organizational skills with the ability to manage safety programs across 21 locations simultaneously
• Excellent time management skills with the ability to prioritize competing demands in a dynamic environment
• Commitment to continuous improvement and staying current with evolving safety standards and practices

Abilities:

• Adaptability: Modify behavior to work environment or situation while maintaining effectiveness. Ability to work within new work structure, processes, and cultures.
• Communication: Clearly convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Contributing to Team Success: Actively contributing as a member of the team/department to move the team towards the completion of goals.
• Customer Focus: Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships.
• Formally Present: Present ideas effectively to individuals or groups; deliver presentations suited to the characteristics and needs of the audience.
• Planning and Organizing: Establishing course of action for self and other to ensure that work is completed efficiently.
• Quality Orientation: Accomplishing task by considering all areas involved.
• Technical/Professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise.
• Working independently/Self Directed: Ability to fulfill responsibilities, stay focused and productive without daily direct supervision.
• Work Standard: Setting high standard of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

Computer Skills:

• Excellent command of various computer applications including Microsoft Office Suite
• Familiarity with sound and video recording and editing software a plus

Work Environment:

Works in a public library setting with moderate noise

Selection: This classification has been identified as having a role in the developmentofADA compliant technologies and for which the incumbent agrees to follow County policies to the best of their abilities in order to meet these obligations.

Reasonable Accommodations Statement:

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

DisclaimerStatement:

This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.