Library Office Assistant: Circulation & Admin

The City University of New York; New York (NY); On-site; USD 37,000 - 41,000; Full time

Job summary

The City University of New York's Queensborough Community College seeks a full-time Office Assistant for onsite library and office support. You will handle data entry, filing, mail, reception, and assist staff and students.

Core duties include library circulation tasks, processing holds, preparing materials, maintaining confidential records, and coordinating events. A high school diploma and two years of general office experience are required; evenings and weekends may be required.

Qualifications

• High school diploma or equivalent required.
• Two years of general office experience or an equivalent combination of education and experience.
• English language proficiency: able to speak, read, write and comprehend English.
• Evenings and weekends may be required for onsite duties.

Responsibilities

• Assist library circulation operations using the ALMA system.
• Deliver customer service to library patrons and staff.
• Respond to telephone, email, and in-person inquiries.
• Prepare and repair library materials for circulation.
• Create and monitor work orders for the Library Department.
• Perform general clerical duties: data entry, filing, photocopying, scanning, document preparation.
• Maintain accurate library and confidential student records in compliance with policies.
• Organize and maintain the library stacks.
• Assist in registration activities and other related duties.
• This is a fully onsite position with potential evening/early morning/weekend hours.

Skills

Customer service

Organizational skills

Time management

Multitasking

Microsoft Office

Education

High school diploma or equivalent

Associate degree or 60 college credits

Work Experience Test

Tools

ALMA

Koha

Sierra

Libib

Job description

The City University of New York's Queensborough Community College seeks a full-time Office Assistant for onsite library and office support. You will handle data entry, filing, mail, reception, and assist staff and students.

Core duties include library circulation tasks, processing holds, preparing materials, maintaining confidential records, and coordinating events. A high school diploma and two years of general office experience are required; evenings and weekends may be required.