Library Materials Specialist: Acquisitions & Processing

Chesterfield County; Chesterfield Court House (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

The Chesterfield Public Library is hiring a Full-time Collection Management Assistant to support acquisition, processing and maintenance of library materials.

The role involves a mix of accounting and vendor communications, using QuickBooks and Excel, and requires strong attention to detail, confidentiality, and ability to work with diverse staff and patrons. Standard hours Monday–Friday, with career progression opportunities.

Qualifications

• High school diploma or GED required.
• One year of customer service and/or clerical/office support experience.
• Experience with QuickBooks and Excel preferred.
• Equivalent combination of training and experience accepted.

Responsibilities

• Create on-order item records in the ILS database and manage orders.
• Open deliveries, verify shipments, and distribute materials.
• Process accounts payable, create invoices, and track expenditures.
• Coordinate vendor relations and communicate with suppliers.
• Maintain digital and paper files, including standing orders and purchase orders.
• Perform other duties as assigned.

Skills

Customer service

Filing

Mathematical skills

ILS proficiency

PC/Software

Financial transactions

Education

High school diploma or GED

Tools

QuickBooks

Excel

Job description

The Chesterfield Public Library is hiring a Full-time Collection Management Assistant to support acquisition, processing and maintenance of library materials.

The role involves a mix of accounting and vendor communications, using QuickBooks and Excel, and requires strong attention to detail, confidentiality, and ability to work with diverse staff and patrons. Standard hours Monday–Friday, with career progression opportunities.