Library Communications & Administration Assistant (Student)

American University; Washington; On-site; USD 25,000 - 26,000; Part time

Job summary

American University’s Library Communications & Administration Assistant position supports the library communications team and the Office of the University Librarian. It provides students with real-world communications experience in a professional office, with duties across content creation, events, and front desk support.

The role runs 9AM–5PM on some days, up to 20 hours per week, and offers opportunities to develop graphics for social media, coordinate events, and contribute to library

Qualifications

• Must be available to work 8-10 hours/week, minimum of 2-3 hours per shift as determined by operational needs.
• Experience in developing graphics for social media, video/media production, or related skills / experience within the Communication & Public Relations fields.
• This position requires a person with the ability to communicate with professionals at all levels and with the public.
• Applicants must be able to work with minimal supervision.

Responsibilities

• Developing content for library social media platforms & identifying opportunities for the library to engage with our audiences.
• Answering phone calls, greeting visitors to the Office of the University Librarian, & maintaining presence at the administrative front desk.
• Assisting the Budget Coordinator with accounting records & maintaining office inventory through routine supply organization & ordering.
• Assisting with the planning, set up, & execution/ logistical support of student facing and internal library events.
• Printing posters & communication/event materials, filing, copying, & data entry.
• Participating in periodic team meetings and assisting with special projects as assigned.

Skills

Social media graphics

Video production

PR/Communications

Professional communication

Job description

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.

This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University’s Office of Financial Aid.

Department:

Communications Support

Time Type:

Part time

FLSA Status:

Non-Exempt

Job Description:

Summary:

The Library Communications & Administration Assistant helps with various aspects of the library communications team’s daily functions and related projects, while also supporting the functions of the Office of the University Librarian. This position is intended to support the growth and advancement of students’ communications skills while working in a professional office environment.

This position will generally work between the hours of 9AM - 5PM. There will be intermittent opportunities for work outside of these hours when Library events fall outside of these hours, however these additional hours will never be required and will only be filled by the incumbent as their schedule allows.

Essential Functions:

• Developing content for library social media platforms & identifying opportunities for the library to engage with our audiences.

• Answering phone calls, greeting visitors to the Office of the University Librarian, & maintaining presence at the administrative front desk.

• Assisting the Budget Coordinator with accounting records & maintaining office inventory through routine supply organization & ordering.

• Assisting with the planning, set up, & execution/ logistical support of student facing and internal library events.

• Printing posters & communication/event materials, filing, copying, & data entry.

• Participating in periodic team meetings and assisting with special projects as assigned.

Position Type/Expected Hours of Work:

• Part-time.

• Up to 20 hours per week.

Salary Range:

• $18.40 per hour.

Required Education and Experience:

• Must be available to work 8 - 10 hours/week, minimum of 2 - 3 hours per shift as determined by operational needs.

• Experience in developing graphics for social media, video/media production, or related skills / experience within the Communication & Public Relations fields.

• This position requires a person with the ability to communicate with professionals at all levels and with the public.

• Applicants must be able to work with minimal supervision.

Preferred Education and Experience:

• Previous experience with marketing and communications or organizing and running events in a student leadership or professional environment.

• Demonstrated expertise in social media management, graphic design, video production, or marketing & outreach strategy.

• The ideal applicant will also demonstrate initiative, the ability to prioritize, and be attentive to detail. They should be organized, able to see projects through to completion, and have a self-motivated desire to strengthen their skills and participate in opportunities to broaden their professional experience.

Additional Eligibility Qualifications:

• This position is open to students with and without a Federal Work Study award.

• A cover letter and resume are recommended for this job.

• Candidates invited to interview will be required to submit a portfolio showcasing their graphic design, social media, and/or other relevant experience.

Other Details

• This position is available only to enrolled American University students.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an [E-Verify] https://secure-web.cisco.com/1XvV9ls4UAniSQMlhDR3Q7UDPXIx7GKNSsIF67po-xqKDSYcwQ-X5Ux45tOmQ3jbav_mSEprFjMTTuNruY1JFgEWCzqf8zxRR_Oycp7jKVydfMwrhfnDsAZlp3wPdeCy_mhfSq3wCmxgizs0kXVIuJf73bEhLsg1NSm0MT9fYzfuDpNsnPe1CU7QJqRelqOx8it5bxI7Wb_Cs0Cv2Po_mN_fZrfR8b7wwIVr4ECmfVd5eC0q67ytUgFkgHhx4PJSCVQtWm7TOkbpQUw2A1i8a8YJdyKXxDjkL6txgg1XdlvPWZL-eudVdH3furQuiE6o665uLAbbwCxUhxGAhavI92DzNixNqlSGL-ZA2-W650to3MnWUJsuEFaUb6NM89bVBzNdgofQ51OAflvhUvRiesKgLITOM8lvUXa8fi4WEEUtRx97a8DDeBH7uLsXheiXaV6780R5hcw_-C5LQUORTw50Vc1K2JOx6Yr_BN5uC2n7rNqw6e8dRQCrCKQKsvHVijxk-VOYmh0bQ_B1YIZHv7A/https%3A%2F%2Furldefense.com%2Fv3%2F https://secure-web.cisco.com/14szpGssmRZqgRqp4pNNEAcAZ2myT13i-PEdw0Qs9GyiW7DrRtvY_8ZQUBmdgPg_kr9r9UxYB7dvHv6XBRE35Y0tXBmggF3ivVEhj6rTLwXUfMdXtXE7EOxIQfqWlFeA4-fDeV4iy5dU7SoCeJ_3Bs0ryCHtUdpyb-irrZRuH1pXe-gw27V2sbsdwroOYkH6-2Pen8cNK7PJ3djF-HZXOupNCCPsNkBpQiUusjurjPrecH9AhYqRFQWRB1MVyPTRvGKhn-4ULuKSQFERUgvbk1KM6m59c_Yv1Ltu0IuvYFkUFQUlP2A691sfwgLSdCdqXRQJf7QRD8LC4qCZ5fzv0C96SfNHdeoZAcDu3gh4zJOeCn2pyYSJHnI_8xVeIrj_aLSuFOiZKxINURkshrm_CLkEoUJL0CLzdL8ZRGp6E_kz8r68UwIZDoMFNsL-3VW4Yfw5dAVvNKXntzHYDcs5zHd_021isBSHU9AsXEIIaySSfP-KXgbBT1IV_TGmw179B3MZl6zpJle0B8gIoRoUBFA/https%2A3A%2F%2Fwww.american.edu%2Fhr%2Fcompliance%2Femployment-law.cfm %3BJSUlJSUl!!IaT_gp1N!zLmmaBILiWBPWzuehuLBtn2pHxnUf56lNHZ5QuYK9-dYX1kL7ZCsZWB5rrqHb38kjUi1FNTUVAQenl2J9A%24) employer.

• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Contact Us

For more information or assistance with the American University careers site, email [e-mail].

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively “Protected Bases”) in its programs and activities.