Library Collections Operations Lead

University of Massachusetts Amherst; Amherst (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

University of Massachusetts Amherst Libraries seeks a Collections Logistics Manager in Amherst to lead physical collections operations, coordinate workflows for movement, storage, and lifecycle management of physical materials. You will collaborate across the Libraries, manage projects, supervise staff, and maintain vendor relationships.

The role emphasizes risk planning, disaster response, compliance with Federal Depository Library Program, and ongoing documentation of procedures.

Qualifications

• Bachelor’s degree is required.
• Three or more years of supervision experience.
• Three or more years of operations/inventory management of physical materials.
• Familiarity with integrated library systems or library services platforms.
• Ability to work with and manage large data sets.
• Strong problem solving and organizational skills.
• Ability to work cooperatively within teams and maintain relationships.
• Ability to lift/move bulky materials weighing 30 to 60 pounds.
• Valid driver’s license for travel between locations.

Responsibilities

• Manage, train, and schedule staff and student assistants assigned to physical collection management and project work; assign tasks and evaluate performance.
• Develop, implement, and oversee space-allocation planning for efficient shelving and off-site storage.
• Coordinate movement of physical materials between locations and organizations.
• Oversee inventory programs and quality control for shelving of materials.
• Support Metadata Department ensuring item-level holdings, barcodes, locations, and status are accurate.
• Ensure compliance with Federal Depository Library Program and related agreements.
• Manage storage space and workflows for media and print archival formats.
• Oversee physical processing on new materials.
• Serve on the library disaster response team including risk assessment and recovery.
• Coordinate material preservation and triage of damaged materials.
• Oversee storage and retrieval of UMass materials in off-site storage; collaborate with Five College Consortium.
• Manage vendor relationships for physical collection-related services.
• Oversee preparation of materials for external processing or digitization.
• Produce operational reports and maintain project/workflow documentation.
• Transport and deliver library materials between locations as needed.

Skills

Staff supervision

Operations management

Inventory management

Data analysis

Project coordination

Team collaboration

Lift 30–60 lbs

Valid driver’s license

Education

Bachelor’s degree

Tools

Library Services Platform

FOLIO

Job description

University of Massachusetts Amherst Libraries seeks a Collections Logistics Manager in Amherst to lead physical collections operations, coordinate workflows for movement, storage, and lifecycle management of physical materials. You will collaborate across the Libraries, manage projects, supervise staff, and maintain vendor relationships.

The role emphasizes risk planning, disaster response, compliance with Federal Depository Library Program, and ongoing documentation of procedures.