Library Facilities & Operations Leader

Conditions. Workplace Diversity, LLC.; Cambridge (MA); On-site; USD 120,000 - 170,000; Full time

Job summary

Harvard University’s Faculty of Arts and Sciences seeks an Area Manager within the Office of Physical Resources & Planning to lead facilities operations across a diverse library portfolio. You will oversee building systems, maintenance, security, safety, and capital planning for a complex array of academic and research libraries.

This on‑campus role requires strategic leadership, budget stewardship of approximately $11M, and strong collaboration with library leadership, campus partners, and

Qualifications

• Bachelor’s degree and 10+ years of progressive facilities management experience.
• Experience managing complex building portfolios, systems, and budgets.
• Strong analytical, operational, and problem‑solving skills.
• Proven leadership and staff management experience.
• Experience in higher education, research, or cultural institutions preferred.
• Strong communication with senior leadership, faculty, and diverse stakeholders.
• Demonstrated skills in negotiation, collaboration, and consensus‑building.
• CFM certification and/or BA/BS degree preferred.

Responsibilities

• Direct all aspects of facilities operations across ~1M SF of library space.
• Manage a combined operating and capital budget of ~$11M across FAS and Harvard Library locations.
• Ensure delivery of high‑quality, consistent building services aligned with standards and user needs.
• Serve as the primary point of contact for facilities‑related issues, emergencies, and disruptions.
• Lead, supervise, and develop a team of facilities staff and contractors.
• Oversee operation and maintenance of building systems (HVAC, electrical, life safety, security).
• Establish preventive maintenance programs and service level expectations.
• Develop long‑range capital and lifecycle plans for building systems.
• Coordinate renovations and capital projects with leadership.
• Oversee security programs and incident response.
• Ensure compliance with codes, regulations, and safety policies.
• Engage stakeholders to align facilities with programmatic needs.
• Advance sustainability and energy efficiency initiatives.

Skills

Portfolio management

Budget management

Leadership

Analytical thinking

Problem solving

Communication

Negotiation

Collaboration

Staff management

Education

Bachelor’s degree

BA/BS degree preferred

Job description

Harvard University’s Faculty of Arts and Sciences seeks an Area Manager within the Office of Physical Resources & Planning to lead facilities operations across a diverse library portfolio. You will oversee building systems, maintenance, security, safety, and capital planning for a complex array of academic and research libraries.

This on‑campus role requires strategic leadership, budget stewardship of approximately $11M, and strong collaboration with library leadership, campus partners, and