Library Associate, University Library System

Wayne State University; Detroit (MI); On-site; USD 31,000 - 37,000; Full time

Job summary

Wayne State University in Detroit, MI seeks a Library Associate for the University Library System to perform routine library tasks and support public and technical services. The role includes circulation, reference, interlibrary loan, and basic cataloging duties using OCLC, Imagine and Horizon.

The incumbent will handle course reserves, respond to patron inquiries, and assist with office operations, data entry, and daily logs.

Qualifications

• High school graduate with basic office experience preferred.
• Ability to communicate effectively with patrons and staff.
• Data entry skills and accuracy are essential.
• Familiarity with library systems like OCLC, Imagine and Horizon preferred.

Responsibilities

• Handle routine circulation, reference and media desk duties.
• Process interlibrary loan requests and serials/renewals; register library cards.
• Assist patrons with bibliographic searches and online systems.
• Support receive/bindery, preservation tasks and daily clerical work.

Skills

Strong organizational skills

Attention to detail

Communication skills

Time management

Education

High school diploma

Tools

OCLC

Imagine

Horizon

Job description

Library Associate, University Library System

Wayne State University is searching for an experienced Library Associate, University Library System at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Position Purpose:

Perform standardized library work providing routine clerical support for either a public or technical service unit in the University Library System. Work activities necessitate familiarization with basic library methods and procedures and the ability to utilize on-line computer systems and standard office equipment.

Essential Functions:

Perform routine circulation, reference and media desk services. Process interlibrary loan and other requests for book charges, discharges, and renewals; library card registration. Assist library patrons with routine bibliographic searches (e.g. locate monographs, periodicals, serials, audio visual tapes, microfiche and film); provide general instruction in the operation of the online computer systems, e.g. Imagine and Horizon, microfiche/microfilm readers and copiers.

Assist with receiving and bindery/preservation functions following established detailed procedures.Operate computer terminal to access, enter and retrieve information involving multiple display formats and the coding and interpretation of data. Data enter original cataloging and transfer records; conduct searches; correct and update bibliographic and holding records via OCLC system bibliographic database.

Participate in general office functions as needed. Prepare and process appropriate University forms, paperwork and general correspondence. Operate standard and nonstandard office equipment and machines, e.g. typewriter, photocopier, computer terminal, microfilm/microfiche readers. Answer telephone calls, take messages and route inquiries to appropriate personnel. Maintain department files; prepare materials for mail (e.g. Detroit Area Library Network (DALNET) information and interlibrary loan request).

Compile data for monthly and special reports (e.g. bimonthly acquisition list) regarding departmental operations. Maintain and update daily activity logs and work order requests.Process invoices to initiate vendor payment.

May provide functional work direction of assigned tasks to student or parttime support personnel.Assign and monitor routine tasks. Train and assist in appropriate methods and procedures.

Update and maintain library information on Wayne State University’s internet web pages.

THIS DESCRIPTION IS INTENDED TO INDICATE THE KINDS OF TASKS AND LEVELS OF WORK DIFFICULTY THAT WILL BE REQUIRED OF POSITIONS THAT WILL BE GIVEN THIS TITLE AND SHALL NOT BE CONSTRUED AS DECLARING WHAT THE SPECIFIC DUTIES AND RESPONSIBILITIES OF ANY PARTICULAR POSITION SHALL BE. IT IS NOT INTENDED TO LIMIT OR IN ANY WAY MODIFY THE RIGHT OF ANY SUPERVISOR TO ASSIGN, DIRECT AND CONTROL THE WORK OF EMPLOYEES UNDER THEIR SUPERVISION. THE USE OF A PARTICULAR EXPRESSION OR ILLUSTRATION DESCRIBING DUTIES SHALL NOT BE HELD TO EXCLUDE OTHER DUTIES NOT MENTIONED THAT ARE OF SIMILAR KIND OR LEVEL OF DIFFICULTY.

Open and close building facility and maintain secure area. May be required to work evening and weekend shifts.Monitor supply and equipment inventory; order materials and contact vendor representatives as necessary.

Process course material reserve requests. Create and update course reserve online and written records. Obtain and prepare reserve items through online searches and retrieval from stacks.Provide faculty with information regarding general reserve procedures and specific reserve requests.

Perform related work as assigned.

Minimum Qualifications:

ADDITIONAL COMMENTS:

This entry level classification is designed to provide routine clerical support for either a public or technical service unit in the Library System. Work activities necessitate familiarization with basic library procedures, e.g. circulation, loan, reference, media, preservation and receiving services. The incumbent is expected to operate a computer terminal to access, enter and retrieve information via OCLC, Imagine and Horizon systems. The incumbent is expected to have the ability to communicate effectively when assisting patrons with library procedures, methods and operations. This classification may be expected to work evening or weekend shifts. Work routines necessitate keen attention to detail and the ability to follow standardized work routines or procedures. This classification is generally assigned to a public or technical service unit in the University Library system. This classification reports to and receives work direction from a professional/administrative, academic staff or management level position.

High school graduate or an equivalent combination of education and/or experience.

Some office experience preferred; light typing with emphasis on accuracy; data entry skills.

Ability to operate computer terminal, standard and non-standard office equipment, e.g. typewriter,

photocopier, microfiche/microfilm reader.

Strong organizational skills; keen attention to detail and meet deadlines.

Ability to communicate effectively with others.

Ability to work a flexible schedule when needed including weekend and evening hours.

Ability to work a regular schedule including weekends and evenings.

Typically, incumbents have held positions as an Office Clerk and/or student employee in a library

facility.

School/College/Division:

H01 - University Libraries

Primary Department:

H0106 - Public Services

Employment Type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/Salary Information:

• Compensation type: Annual Salary
• Salary minimum: $30,544
• Salary hire maximum: $36,651

Working Conditions:

Normal office environment.
This position must be filled pursuantto the provisions of a collective bargaining agreement, and as such may befilled by a qualified bargaining unit member, should one apply.

Location and Schedule

Undergraduate Library

Monday thru Friday

7:30am to 4:00pm.

Job Openings:

• Number of openings: 1
• Reposted position: No

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.