Library Assistant Supervisor

City-of-Apache-Junction,-A; Apache Junction (AZ); On-site; USD 61,000 - 65,000; Full time

Job summary

City of Apache Junction is seeking a Library Services Manager to oversee circulation, cataloging, and public service operations. The role coordinates with divisions, directs staff, and supports ongoing library initiatives.

The position emphasizes policy development, staff training, and customer-focused service within the municipal library system. The incumbent will design publications, manage web content, and ensure accurate cataloging while maintaining reports and vendor relations.

Qualifications

• Associate degree and four years of paid full-time professional, paraprofessional, or technical library experience.
• Knowledge of MARC, RDA, metadata standards and cataloging procedures.
• Strong project management, leadership and training skills.

Responsibilities

• Manage and coordinate circulation, patron assistance, card applications and fines.
• Review orders, work with vendors, process invoices.
• Develop policies, procedures and respond to staff and patron questions.
• Assist in staff selection, training, scheduling, and performance evaluation.
• Design library publications and web pages, produce displays.
• Maintain cataloging records, update vendor records and generate reports.
• Coordinate circulation procedures and manual updates.
• Oversee library facilities, vehicles and equipment maintenance.
• Handle room rentals and payments.
• Support city goals and ensure safety compliance.

Skills

Customer service

Communication

Computer skills

Website management

Education

Associate degree

Tools

MARC

RDA

Cataloging systems

Job description

(Anticipated Hiring Range: $61,492 - $64,604 /annually)

Positions assigned to the class manage, direct, coordinate and perform a wide variety of duties in the assigned area including circulation and technical services within the library. Coordinates activities with other divisions and departments and provides assistance to the Library Director.

The following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the City's needs.

• Check in and out library materials; identify, troubleshoot and resolve patron questions or concerns; review library card applications; renew and issue library cards; collect fines and fees; generate circulation reports and notices.

• Review orders for library materials; work with vendors to place and fill orders and maintain accounts. Compile and submit invoices to accounting.
• Participate in the development and implementation of goals, objectives, policies, and priorities; identify resource needs; recommend and implement new policies and procedures; respond to questions and concerns staff and patrons.
• Assist in the selection of staff; provide or coordinate staff training and scheduling; supervise direct staff and evaluate staff performance, work with employees to correct deficiencies.
• Plan, design, create or coordinate library publications and web pages; design and produce multi-media and print media displays.
• Review, create and import cataloging files; verify, update and create vendor records; withdraw and delete records from system; prepare various types of reports.
• Assist with developing and monitoring procedures for deleting lost and missing materials from circulation reports; coordinate writing and updating of the circulation procedure manual.
• Assist in updating the library emergency manual and coordinating maintenance and repair of library facilities, vehicles and equipment; lead the inventory of library collections.
• Act as point of contact for library room rentals/facility use and payments.
• Support the city's policies, goals and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.

Education and Experience

Graduation from a college or university accredited by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) with an associate degree, and four (4) years paid full-time professional, paraprofessional, or technical experience in public libraries, oran equivalent combination of education and experience.

Knowledge

• City and department procedures, policies and guidelines; city code; Arizona Revised Statutes; Library Bill of Rights; American Library Association Code of Ethics and standards.
• Machine Readable Cataloging (MARC), Resource Description and Access (RDA), Metadata standards, cataloging, and bibliographic search procedures.
• Alpha and numeric sorting and cataloging systems; record retention; general accounting and cash handling.
• Basic media and informational publication creation and design.
• Technical writing; reference and database research methods and techniques; current trends in libraries
• Principles and practices of effective project management, leadership, supervision and training.

Skills

• Establishing and maintaining cooperative working relationships with coworkers and other individuals in contact during the course of work; communicating clearly and concisely.
• Operating a personal computer utilizing standard and specialized software and standard office equipment; navigating library catalogs.
• Providing quality customer service.
• Navigating and updating websites and social media sites.

Pre-employment Requirements

Candidates who are selected for appointment may be fingerprinted, if 18 or older; successfully complete a background investigation, employment verification and may be subject to a drug/alcohol test, medical, polygraph and/or psychological evaluation. Candidates who are appointed will be required to possess a valid driver's license to operate a vehicle in Arizona, or meet the transportation needs of the position.

Physical Demands and Work Environment

Work is performed indoors. May require frequent walking, standing, bending, stretching, sitting and operation of a personal computer. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 25 pounds and push and maneuver loaded book carts and bins weighing up to 200 pounds. May operate a city vehicle. Some evening and weekend work required.