Library Assistant Supervisor

City of Apache Junction; Apache Junction (AZ); On-site; USD 61,000 - 65,000; Full time

Job summary

The City of Apache Junction's library seeks a Library Services Specialist to manage circulation, cataloging, and patron assistance in the main library. You will coordinate with staff, process library cards, fines, and vendor orders, and help maintain the library's collections and records.

Qualifications include an associate degree and four years of full-time library experience. You will also design publications, assist with room rentals, and ensure safety procedures are followed.

Qualifications

• Associate degree from an accredited college or university.
• Four years paid full-time professional, paraprofessional, or technical experience in public libraries.
• Equivalent combination of education and experience.

Responsibilities

• Check in/out library materials and assist patrons with questions.
• Review library material orders and process invoices.
• Assist in setting goals, policies, and priorities; implement new procedures.
• Participate in staff selection, training, scheduling, and performance evaluation.
• Plan and coordinate library publications and web pages; create media displays.
• Review and update MARC/RDA catalog records; manage vendor records.
• Assist in circulation procedures and emergency manual updates.
• Coordinate library room rentals and facility use; ensure safety procedures.

Skills

Customer service

Communication

Website updates

Relationship building

Education

Associate degree

Tools

Library catalogs

Job description

(Anticipated Hiring Range: $61,492 - $64,604 /annually)

Positions assigned to the class manage, direct, coordinate and perform a wide variety of duties in the assigned area including circulation and technical services within the library. Coordinates activities with other divisions and departments and provides assistance to the Library Director.

The following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the City's needs.

• Check in and out library materials; identify, troubleshoot and resolve patron questions or concerns; review library card applications; renew and issue library cards; collect fines and fees; generate circulation reports and notices.

• Review orders for library materials; work with vendors to place and fill orders and maintain accounts. Compile and submit invoices to accounting.
• Participate in the development and implementation of goals, objectives, policies, and priorities; identify resource needs; recommend and implement new policies and procedures; respond to questions and concerns staff and patrons.
• Assist in the selection of staff; provide or coordinate staff training and scheduling; supervise direct staff and evaluate staff performance, work with employees to correct deficiencies.
• Plan, design, create or coordinate library publications and web pages; design and produce multi‑media and print media displays.
• Review, create and import cataloging files; verify, update and create vendor records; withdraw and delete records from system; prepare various types of reports.
• Assist with developing and monitoring procedures for deleting lost and missing materials from circulation reports; coordinate writing and updating of the circulation procedure manual.
• Assist in updating the library emergency manual and coordinating maintenance and repair of library facilities, vehicles and equipment; lead the inventory of library collections.
• Act as point of contact for library room rentals/facility use and payments.
• Support the city’s policies, goals and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.

Education and Experience

Graduation from a college or university accredited by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) with an associate degree, and four (4) years paid full‑time professional, paraprofessional, or technical experience in public libraries, oran equivalent combination of education and experience.

Knowledge

• City and department procedures, policies and guidelines; city code; Arizona Revised Statutes; Library Bill of Rights; American Library Association Code of Ethics and standards.
• Machine Readable Cataloging (MARC), Resource Description and Access (RDA), Metadata standards, cataloging, and bibliographic search procedures.
• Alpha and numeric sorting and cataloging systems; record retention; general accounting and cash handling.
• Basic media and informational publication creation and design.
• Technical writing; reference and database research methods and techniques; current trends in libraries
• Principles and practices of effective project management, leadership, supervision and training.

Skills

• Establishing and maintaining cooperative working relationships with coworkers and other individuals in contact during the course of work; communicating clearly and concisely.
• Operating a personal computer utilizing standard and specialized software and standard office equipment; navigating library catalogs.
• Providing quality customer service.
• Navigating and updating websites and social media sites.

Pre-employment Requirements

Candidates who are selected for appointment may be fingerprinted, if 18 or older; successfully complete a background investigation, employment verification and may be subject to a drug/alcohol test, medical, polygraph and/or psychological evaluation. Candidates who are appointed will be required to possess a valid driver’s license to operate a vehicle in Arizona, or meet the transportation needs of the position.

Physical Demands and Work Environment

Work is performed indoors. May require frequent walking, standing, bending, stretching, sitting and operation of a personal computer. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 25 pounds and push and maneuver loaded book carts and bins weighing up to 200 pounds. May operate a city vehicle. Some evening and weekend work required.