Library Assistant III - Copy Cataloger

University of Florida; Gainesville (FL); On-site; USD 20,000 - 28,000; Full time

Job summary

The University of Florida is seeking a Library Assistant III - Copy Cataloger on the Main Campus in Gainesville, FL. The role focuses on shared cataloging of library materials, applying AACR2/RDA rules, and maintaining MARC records in the library system and WorldCat.

Responsibilities include editing LC call numbers, adding access points, and collaborating on cataloging projects while supporting staff and other units.

Qualifications

• High School diploma or equivalent with three years of library experience or an Associate's degree with one year of relevant experience.
• Knowledge of MARC, AACR2/RDA, and LC classification basics is preferred.
• Experience with cataloging tools such as OCLC Connexion, RDA Toolkit, and Classification Web.

Responsibilities

• Shared cataloging of materials across most formats using existing bibliographic data.
• Edit and assign LC call numbers and add access points as needed.
• Maintain bibliographic records in the library system and OCLC WorldCat.
• Provide cataloging support to staff and participate in special projects.

Skills

Interpersonal skills

Oral and written communication

Education

High School diploma or equivalent

Associate's degree (with 1 year experience)

Tools

OCLC Connexion

RDA Toolkit

Classification Web

Job description

Library Assistant III - Copy Cataloger Job No: 540979 Work Type: Full Time Location: Main Campus (Gainesville, FL) Categories: Libraries/Museums, Office/Administrative/Fiscal Support Department: 55080100 - LB-ACQUISITIONS - LICENSING CH Job Description Classification Title:

Library Assistant III

Classification Minimum Requirements:

High School diploma or equivalent and three years of library, or relevant experience; or an Associate's degree and one year of relevant experience; or any equivalent combination of experience, training and/or education.

Job Description:

JOB SUMMARY

The Copy Cataloger is responsible for shared cataloging of library material according to accepted national standards. This includes describing the content of items and occasionally assigning appropriate Library of Congress classification numbers. Catalog records are regularly edited and updated in OCLC WorldCat, an international database of library collections, and included in the library management system. Various catalog maintenance projects are occasionally undertaken, including those involving review of cataloging problems for shelf-ready material. Responsibility for cataloging priority rush materials is shared on a rotating basis.

RESPONSIBILITIES

Shared cataloging of materials

• Catalogs most formats of monographic material with existing bibliographic copy in various languages.
• Uses AACR2 and RDA cataloging rules as they pertain to cataloging of copy without close supervision and maintains a good understanding of MARC 21.
• Reviews bibliographic records for accuracy and applies all local procedures.
• Keeps current with library and departmental procedures and documentation and recommends changes.
• Edits and assigns LC call numbers when feasible or refers to other catalogers as needed.
• Adds additional access points such as names, additional title information, etc.
• Edits and replaces master OCLC records to correct errors or enhance accessibility.
• Creates holding and item records at all levels of complexity.
• Performs post-cataloging physical processing of material.

Metadata maintenance, problem solving, and special projects

• Utilizes knowledge of the library management system (e.g., bibliographic, holding, item, and order records) and library workflows and practices to solve problems effectively.
• Enhances and maintains existing bibliographic descriptions to assure optimal user access to materials and/or to prepare metadata for output to other platforms and formats.
• Works to support efficient automation of metadata creation.
• Works with batches of bibliographic records from OCLC and other vendors to clean up and/or enhance data.
• Has shared responsibility with other unit members for:
• Catalogs rush material requested via the catalog and purchased by Department.
• Reviews records referred by Department staff for quality.

Teamwork and customer service

• Provides cataloging-related help to other library staff (within and outside the department), including student assistants and OPS employees.
• Serves as backup for the Physical Processing Area if needed.
• Serves on department and/or library committees as needed.
• Consults with staff in other units and departments to resolve complex cataloging problems.

OTHER DUTIES

Participates in other department and library activities

• Participates in staff development opportunities
• Other duties as assigned

Expected Salary:

$17.23/hr minimum salary; The Smathers Libraries offer a salary commensurate with experience and credentials.

The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development and work-life support. Learn more.

Required Qualifications:

High School diploma or equivalent and three years of library, or relevant experience; or an Associate's degree and one year of relevant experience; or any equivalent combination of experience, training and/or education.

Preferred:

• Knowledge of Machine-Readable Cataloging (MARC), Resource Description and Access (RDA), Anglo-American Cataloging Rules 2nd Rev (AACR2), and some knowledge of Library of Congress Classification (LCC) and Subject Headings (LCSH)
• Ability to utilize cataloging tools and resources such as OCLC Connexion, RDA Toolkit, and Classification Web
• Experience with Alma or other Library Information Systems
• Demonstrated problem-solving ability
• Ability to use cataloging procedures and tools and to contribute to their review and development
• Knowledge of at least one language in addition to English.
• Commitment to contributing to a respectful and caring community for all
• Evidence of excellent interpersonal skills including oral and written communication
• Strong oral and written communication skills
• Ability to work both independently and collaboratively to accomplish goals
• Flexibility, and ability to adapt and work in a rapidly changing academic environment
• Basic computer skills and experience with Microsoft Software

Health Assessment Required:No Applications Close: 02 September 2026 To apply, visit https://explore.jobs.ufl.edu/en-us/job/540979 Our Commitment: The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and public record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.