Library Assistant I

BOCC Bay County Board of County Commissioners; Port Saint Joe (FL); On-site; USD 21,000 - 33,000; Full time

Job summary

BOCC Bay County Board of County Commissioners invites applications for a Library Circulation Clerk in Florida. Primary duties include entering patron data, checking out books, issuing IDs, and handling fines. The role requires close attention to confidentiality and accurate data entry.

The position is full-time, on-site, with standard library hours. Strong MS Word/Excel/Outlook skills and reliable attendance are essential to support daily operations and public service.

Qualifications

• High school diploma or equivalent and at least 1 year of clerical, administrative, library, or related experience.
• Ability to maintain confidentiality of customer information per Florida statutes.

Responsibilities

• Circulation duties: input data to register borrowers, issue IDs, and manage fines.
• Operate cash register, handle payments, and reconcile daily totals.
• Assist patrons with the public access catalog and library resources.
• Support Youth/Adult programs and help with room for programs as needed.

Skills

MS Word

Excel

Outlook

Communication skills

Attendance & reliability

English proficiency

Education

High School Diploma or equivalent

Job description

SALARY: $15.00 - $23.78

NATURE OF WORK

Grade: BOCC-B80-1 Job Class: 6 - Craft Workers (EEO-1 Job Categories-United States of America), Tier 3 -

• Normal duties might include preparation but not response or recovery
• Excused form work during disasters but subject to call backs
• Report to work when summoned or at the start of the next regular business day after event (Tier Status)

Worker Comp Code: 8810 - Clerical Office Employees NOC (United States of America)

EEO Classification: 6 - Craft Workers (EEO-1 Job Categories-United States of America)

JOB TYPE: Employee

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Circulation Services Inputs into computer confidential identifying data, such as name and address, from application card to register borrowers; issues identification cards to customers according to established procedures. Inputs into computer identifying data to check out books to customers. Maintains confidentiality of customer information and items researched or borrowed per Florida Statutes. Inspects returned books for damage, verifies due date, and computes overdue fines. Communicates fees owed to customers, receives payment and ensures payments are applied correctly to customers’ accounts. Operates cash register or drawer. Makes change, records amounts received, and issues receipts to customers. Counts and reconciles cash register or drawer for daily use. Answers questions about fines and fees; explains library policies and procedures. Makes decisions about waiving fines and fees when appropriate. Maintains copy machines with required paper and toner and clears paper jams. Sorts books, publications and other items according to classification code and returns them to shelves or other designated area. Examines materials on shelves to verify accuracy of placement. Locates books and publications for customers. Describes or demonstrates procedures for navigating the public access catalog, electronic resources, and the Internet. Explains and assists in use of reference sources such as book and periodical indexes to locate information. Answers inquiries of nonprofessional nature on telephone and in person and refers persons requiring professional assistance to appropriate librarian. Keeps record of the number of questions asked. Notes customer requests and suggestions and shares with appropriate staff. Provides information regarding activities conducted at library; location of departments, offices, and employees; and services, such as open hours, service fees, etc.

Technical Services

Completes physical preparation of library materials for shelving; enters data into computer database; generates reports. Repairs damaged or worn books for reuse. Participates in management of inventories of leased book programs, as needed. Serves as substitute courier by delivering library materials to multiple locations in the library system as needed. Maintains records of periodical subscriptions and reports issues not received. Shelves periodicals and removes older issues as needed.

Youth Services

Greets customers and assists them in selecting and locating library materials. Provides readers' advisory; suggests books and other materials based on reader needs and interests. Recommends library resources for homework help and other research needs. Explains and assists in the use of reference sources such as public access catalog to locate information. Describes or demonstrates procedures for navigating the public access catalog, electronic resources, and the Internet. Assists patrons with use of library computers; troubleshoots basic computer use problems. Recommends books and other materials of interest to youth and young adults for acquisition by library. Promotes goodwill through publicity efforts such as speeches, tours and programs. Represents the library at community, social, and business gatherings. Participates in inventory of books and materials. Supervise summer library program youth volunteers, as needed. Participates in preparation of youth programs and activities, including preschool story time, school-age library tours, and other programming to encourage reading and use of library materials and facilities. Prepares handouts, programming materials, and displays of books and materials. Plans and conducts story time or other regularly scheduled programs for children, parents, and caregivers, either online or in-person, as needed. Participates in storytelling and book-talk programs, workshops, and training sessions for youth and adults that are presented outside the library setting, such as in schools, recreational centers, girls and boys clubs, and daycare centers. Compiles lists of materials of interest to youth. Confers with parents, teachers, community organizations and care givers to develop an interest in libraries and stimulate reading. Assists other library locations with out-reach and in-house programs, as needed.

Adult & Reference Services

Furnishes information on library activities, rules, and services. Demonstrates procedures for navigating the public access catalog, electronic resources, and the internet. Explains and assists in use of reference resources, such as book and periodical indexes. Answers basic reference questions; shows customers where specific materials are located. Assists patrons with use of library computers; troubleshoots basic computer use problems. Plan and conducts book discussions or other programs for adults, as needed.

The employer may add to or change duties at any time and as determined by the County and its leaders to best ensure that the public is served through the work of the Department. Performs other related duties as assigned.

MINIMUM QUALIFICATION REQUIREMENTS:

Possess a high school diploma or the equivalent; AND One (1) year professional clerical, administrative, library, or related experience.

LICENSES AND/OR CERTIFICATIONS:

Possession of or ability to obtain and maintain a valid Florida driver license upon offer of employment with a driving record acceptable to the County Driving Policy and insurance program.

KNOWLEDGE, SKILLS, & ABILITIES:

Proficient in MS Word, Excel, and Outlook. Knowledge of project management and organizational skills. Ability to have excellent oral and written communication skills. Ability to work and maintain reliable full-time attendance. Ability to comprehend, speak, and read the English language. Ability to have and maintain good interpersonal and communication skills to deal with the public. Ability to read, analyze, and interpret general business periodicals, professional journals, and technical procedures. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from library staff and the general public. Ability to speak effectively before large groups. Ability to deal with problems involving several concrete variables in standardized situations. Ability to respond to common inquiries or complaints from customers or other library employees. Ability to effectively present information to top management, the general public, library staff, and Boards of Directors. Ability to add, subtracts, multiply, and divides, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving variables in standardized situations.

PHYSICAL REQUIREMENTS/ENVIRONMENTAL CONDITIONS:

Work is primarily performed in an indoor, climate-controlled environment and has moderate exposure to disagreeable elements (e.g., irate customer, extreme noise, heat, odors, heights and/or dust). This position requires stooping, crouching, walking, pulling, lifting, grasping, hearing, visual acuity (i.e. seeing up close, seeing far away, depth perception), kneeling, reaching, pushing, talking, standing, climbing, finger movement, repetitive motions. Frequent lifting 10 to 25 pounds; occasional lifting up to 50 lbs. Employee must be able to push or pull a loaded two-sided, six shelf book cart. Employee must occasionally retrieve library materials by climbing and/or reaching to top shelves of standard 84” library shelving and stooping to floor-level shelves of library shelving and bottom drawers of file cabinets.

SPECIAL REQUIREMENTS:

Weekend and evening hours required.

WORK LOCATION

Not Eligible for Remote Work - This position is assigned to a county worksite. Due to the non-portable nature of the essential functions of this position, this position is not eligible for telework.

Employer: BOCC Bay County Board of County Commissioners Address: Human Resources Department 840 W. 11th Street Panama City, Florida, 32401 Phone: [phone] Website Bay County is an Equal OpportunityEmployer and does not discriminate basedon race, color, religion, sex (includinggender identity and pregnancy), nationalorigin, age, disability, genetic information,sexual orientation, or parental status.

Salary/Hourly wages are determined by verifiable experience. Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.