Library Assistant

The University of Kansas; Lawrence (KS); On-site; USD 37,000 - 46,000; Full time

Job summary

The University of Kansas is seeking a Library Assistant for the Kansas Geological Survey. The role handles data entry, scanning records, inventorying current collections, and preparing materials for permanent archival use. Work is on-site in a public library setting with standard daytime hours (8:00 a.m. – 5:00 p.m., Monday–Friday).

You'll assist Public or internal staff and support preservation and accessibility of state geological records, with flexible scheduling within those hours.

Qualifications

• High school diploma or GED and minimum of one year library or related experience.
• Experience organizing, categorizing, and shelving records as evidenced by application material.
• Experience using Microsoft Office applications, including Word, Excel, Adobe, Outlook, and Teams as evidenced by application material.

Responsibilities

• Enter data and scan records; proof data and scans.
• Inventory, move, sort, and organize collections including logs and reports.
• Recycle or integrate donations into permanent collection as directed.
• Provide assistance to the public and internal staff.
• Perform other duties as assigned.

Skills

Data entry

Public/staff assistance

Archival processing

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Adobe

Outlook

Teams

Job description

Position Overview

The Kansas Geological Survey is currently hiring a Library Assistant. The Library Assistant will sort through the collections, inventory, enter data, scan records, as well as recycle and integrate into permanent collections as needed. This position is based in a public library setting and supports the preservation and accessibility of state geological records. Responsibilities include archival processing, data entry, scanning documents and providing assistance to Public or internal staff. Work hours must be completed on-site between 8:00 a.m. and 5:00 p.m., Monday through Friday. Flexible scheduling within these hours is available, and the start date may be adjusted to accommodate the selected candidate's availability.

Must be eligible to work in the U.S. at the time of this appointment. Funding for this position cannot support sponsorship.

Job Description

• 60%: Enter data and scan records, proof data and scans.
• 20%: Inventory, manually move, sort, and organize current collections including, but limited to wireline logs, scout cards, completion reports, geologist reports, and DTS.
• 10%: Recycle or integrate donations into permanent collection at supervisor’s discretion.
• 5%: Provide assistance to the public and internal staff.
• 5%: Perform other duties as assigned.

Position Requirements

1. Ability to push rolling bookcases in confined area, climb step ladders, and lift 15-20 pounds, with or without reasonable accommodation.
2. Ability to work in storage areas, capable of working with old documents which may be dusty, musty, or moldy, with or without reasonable accommodation.

Required Qualifications

1. High school diploma or GED and minimum of one year library or related experience.
2. Experience with organizing, categorizing, and shelving records as evidenced by application material.
3. Experience using Microsoft Office applications, including Word, Excel, Adobe, Outlook, and Teams as evidenced by application material.

Preferred Qualifications

1. Coursework, experience, or demonstrated interest in geology, geography, or related earth science disciplines as evidenced by application material.
2. Proficient in research skills, including database searching and web-based research as required by previous coursework or work history.
3. Demonstrated knowledge of or previous work experience with records filed by legal land description (section, township, range) as evidenced by application material.
4. Experience scanning documents, books, or other records as evidenced by application material.
5. Experience with data entry as evidenced by application material.

Application review begins Friday, 9/4/2026, and will continue until a qualified pool of applicants is identified.

Contact Information to Applicants

Annette Delaney

[e-mail]

785-864-2152

Advertised Salary Range$37,440 - $45,760, depending on qualifications and experience

Application Review BeginsFriday September 4, 2026

Anticipated Start DateMonday September 28, 2026