Legislative Support Specialist

Virginia Farm Bureau; Virginia (MN); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Medical and dental insurance starting

401k with company match

Flexible spending accounts

Hybrid work schedules

Generous paid time off

Job summary

The Legislative Support Specialist at Virginia Farm Bureau provides administrative, logistical, and research support to the Governmental Relations department, coordinating legislative meetings, AgPAC activities and related events.

This role requires strong organization, communication, proofreading, and problem solving, with the ability to manage multiple priorities, track expenses, and represent the organization professionally in advocacy efforts and meetings at the General Assembly.

Qualifications

• College degree or equivalent work experience.
• Editorial or proofreading skills.
• Valid driver’s license; some travel.
• Some overtime/weekend meetings may be required.

Responsibilities

• Coordinate policy development and regional legislative meetings with the Policy Engagement Manager.
• Coordinate member visits to the General Assembly and AgPAC activities.
• Prepare agendas, correspondence, and materials for meetings and events.
• Track expenses and support lobbying reports and budgeting.
• Attend General Assembly and regulatory meetings on behalf of Governmental Relations.

Skills

Organizational skills

Interpersonal communication

Problem solving

MS Office proficiency

Graphic design basics

Light lifting up to 20 lbs

Education

College degree or equivalent

Editorial/proofreading skills

Tools

Microsoft Office

Database & scheduling tools

Job description

JOB TITLE Legislative Support Specialist

REPORTS TO Associate Director & AgPAC Administrator

DEPARTMENT Governmental Relations

COMPENSATION 55000 62000 Annual Salary

POSITION SUMMARY The Legislative Support Specialist provides administrative logistical and research support for the Governmental Relations department This position helps coordinate or coordinates legislative meetings member visits to the General Assembly AgPAC activities policy development events and other internal and external functions The role requires strong organizational communication proofreading technology and problem solving skills along with the ability to manage multiple priorities support meetings and events track expenses and reports accurately and work collaboratively in a fast paced environment The ideal candidate is dependable detail oriented professional and able to represent the organization positively while supporting advocacy membership and legislative initiatives

PRIMARY DUTIES Meeting Support

Serves as a liaison with the Policy Engagement Manager to support policy development regional legislative meetings resolutions meeting coordination location planning registration needs and website preparationProvides support for internal and external functions sponsored by the Governmental Relations departmentManages the scheduling of member legislative visits to the General AssemblyCoordinates agendas and member correspondence for General Assembly visitsSupports other staff coordinating farm tours by coordinating food transportation and other logistical needs as requestedIndependently coordinates meeting preparations when meeting planner support is not required including registration meal arrangements conference room reservations audiovisual or video conferencing setup and hotel accommodationsDevelops and maintains a tracking matrix to help evaluate the impact of meetings and related activities Administrative Tasks Collaborate with the print shop to complete annual reports event flyers newsletters and other mailing projectsAccurately tracks expenses for lobbying reports and provides support for budgeting purposesDevelop lobbyist disclosure reports and registration for lobbyistsProcesses and submits bills and deposit receipts accurately and in a timely mannerDrafts accurate professional emails and letters for events announcements and related communicationsAgPAC Support Partners with the AgPAC Administrator to compile legislative information on legislators candidates for legislative office and meetings with legislatorsProvides administrative support for AgPAC Board of Directors meetingsCoordinates AgPAC packets for the state level endorsement processProcesses fundraising contributions and in kind donations accurately and within established timelinesLegislative Support Specialist Attends General Assembly and regulatory agency meetings on behalf of Governmental Relations staff taking notes and representing the organization when assigned Develops working knowledge of assigned legislative and regulatory issues as directed by the Associate Director Supports local issue initiatives by conducting research preparing correspondence and analyzing issues in comparison with other localities Prepares background materials and fact sheets on assigned issues Additional Duties Proficient and extensive use of Word Outlook Excel and PowerPoint to produce materials for internal and external meetings and conferences Prioritizes inquiries and requests of assistance while troubleshooting conflicts with minimal guidance; makes judgment and recommendations to ensure smooth day to day engagements Assists organization when requested with membership acquisition and promotion of membership benefits Any additional duties as assigned by the Associate Director

MINIMUM EDUCATION

ALEXPERIENCE QUALIFICATIONS College degree or equivalent work experienceEditorial or proofreading skillsMust possess a valid Drivers License Some travel requiredSome overtime weekend meetings periodically needed to support the meetings and administration of AgPAC

MINIMUM SKILL QUALIFICATIONS

Strong organizational skills with the ability to manage multiple projects meet deadlines and maintain preparedness in a fast paced environmentExcellent interpersonal and communication skills including the ability to work collaboratively build relationships and remain professional under pressureSound judgment and problem solving ability in situations with limited information or tight deadlinesProficiency with Microsoft Office email scheduling database spreadsheet presentation and report writing applicationsWorking knowledge of graphic design programsAbility to assist with out of town meetings and occasionally lift or move up to 20 pounds

PREFERRED QUALIFICATIONS

Non profit experienceKnowledge of Farm Bureau organization Why Virginia Farm Bureau

Working here means joining an organization whose purpose reaches far beyond a paycheck Every day our team supports the farmers and producers who sustain Virginias communities and economy and we extend that same spirit of care to the people who work here We offer Medical and dental insurance starting on day one401k with company matchFlexible spending accountsHybrid work schedulesGenerous paid time offA genuine commitment to work life balanceWe play hard and work hard and we do it in service of something bigger the farmers producers and members who count on us Virginia Farm Bureau Companies provide equal employment opportunities in all aspects of employment without regard to race color national origin religion gender pregnancy age disability orientation or veteran status