Legislative Assistant III - County Clerk

Milwaukee-County; Milwaukee (WI); On-site; USD 29,000 - 44,000; Full time

Job summary

Milwaukee County – County Clerk is seeking a Legislative Assistant III to represent elected County Supervisors, deliver responsive constituent services, and manage administrative duties for the District offices. The role supports multiple offices and coordinates communications and meetings within a diverse public sector environment.

The position requires strong communication, organizational skills, and ability to navigate Wisconsin open meeting laws, while facilitating efficient district

Qualifications

• High School Diploma or GED and at least one year of post-secondary education.
• At least one year of experience in a professional office setting.
• Reliable transportation for in-person work at the office and events.
• Intermediate knowledge of Microsoft Office Suite and related software.

Responsibilities

• Interact with elected officials, community organizations, businesses, neighbors, and the public; build relationships with County departmental contacts; respond to emails and phone calls; assist walk-in constituents; manage mail and filing systems; assist with registrations and data entry for design requests and travel.
• Schedule standing committee meetings and secure approvals for revisions; ensure agendas are published in compliance with open meeting laws; monitor eComments and generate reports; manage Public Comment Cards at meetings.

Skills

Verbal communication

Written communication

Data confidentiality

Policy interpretation

Decision making

Project management

Bilingual English/Spanish

Education

High School Diploma/GED + 1 year post-secondary

Tools

Microsoft Office Suite

Salesforce

Salesforce Public Sector

Infor

Municode

GIS

Legistar/Granicus

Job description

Legislative Assistant lll

Milwaukee County – County Clerk

Hourly Pay Range - $21.30 - $31.92

Closing Date: September 26, 2026 or upon receipt of the first 50 application submissions received

Job Summary:

The Legislative Assistant represents elected County Supervisors in their public office, delivers responsive constituent services, and executes administrative responsibilities in a diverse workplace. Provides shared services for the department and district County Board Supervisory offices.

Job Responsibilities:

• Interact with elected officials, community-based organizations and businesses, District neighbors, and the public; build relationships with County departmental contacts; read and respond to emails; answer and return phone calls; assist walk‑in constituents; retrieve and open mail; order District office supplies; create filing systems; assist with general registrations; data entry for design requests and County Supervisor travel.
• Schedule standing committee agenda setting meetings. Secure approvals for file revisions, corrections, and supplemental documents. Relay committee‑related changes requested. Act as a liaison to secure timely approval and publication of agendas in compliance with Wisconsin open meeting laws and the Milwaukee County Code of General Ordinances. Assist with monitoring eComments and producing eComment reports. Facilitate the distribution and receipt of Public Comment Cards at standing committee meetings.
• Add standing committee meetings, County Board meetings, District events, and travel dates to District calendars. Draft written communications, talking points, and initial press releases. Create articles and content for printed and electronic newsletters as well as District‑related event posters, flyers, and surveys. Research and compile citation and certificate honoree information to compose the same utilizing templates.
• Create District‑specific spreadsheets, lists, and charts. Log constituent contact information, survey responses, requests for service/information, and attendance at District events. Filter addresses for District mailings. Navigate Geographic Information System software to identify parcel/property information.
• Research various topics including reports, resolutions, ordinances, laws, and statutes. Provide legislative summary information. Compile and/or print agendas and file packet contents. Set up workspaces. Attend/monitor standing committee meetings. Assemble annual Budget binders.
• Coordinate town hall meetings, listen‑and‑learn sessions, community mixers, resource fairs, and District events. Reserve venues and request applicable permits and waivers. Create agendas and itineraries. Coordinate the creation of promotional materials and signage. Canvass neighborhoods with flyers, create sign‑in sheets, nametags, and table placards. Set up tables, chairs, and canopy tents. Greet and receive attendees. Fulfill speaking requests on behalf of District offices. Serve as event photographer and assist with County Board presentations.
• Perform various duties as assigned to ensure success of the department’s mission.

Minimum Education & Experience:

• High School Diploma/GED and the completion of at least (1) one year of education at an accredited post‑secondary school.
• At least one (1) or more years of experience working in a professional office setting.
• Reliable transportation needed for in‑person work at the County Clerk’s office and occasional in‑person district events.

• Intermediate knowledge of all related computer and software applications, such as Microsoft Office Suite.
• Basic knowledge of Salesforce, Salesforce Public Sector, Infor, SendGrid, Municode, and Wisconsin State Statutes.
• Basic knowledge of Legistar/Granicus, County Legislative Information Center, and Legislative Research Center.

Preferred Experience:

• Bilingual English and Spanish; proficiency in speaking, writing, and reading Spanish.
• Experience in project management and/or working in government.

Knowledge, Skills & Abilities:

• Strong verbal and written communication skills and the ability to speak effectively before both internal and external groups and the ability to work well with a variety of people at various levels.
• The ability to maintain confidential and sensitive information.
• The ability to interpret policy and recommend a course of action.
• The ability to make decisions of responsibility, involving evaluation of information. Decisions may require development or application of alternatives or precedents.
• Utilize judgment in the adaptation and interpretation of established practices and procedures to meet problems and situations to which the application is not clearly defined.
• The ability to plan and perform work in light of a new or constantly changing environment when problems are presented.
• The ability to deal with complex factors not easily evaluated. Decisions require considerable judgment, initiative, and ingenuity in areas there is little precedent.

NOTE:

This position is unclassified and not subject to Civil Service Rules and Regulations. This original application is open to qualified candidates authorized to work in the United States. Appointee must establish Wisconsin State residency within six (6) months of appointment and maintain such residency during incumbency.

PG NR 18 KM