Legislative Assistant

Palmer Legal Staffing; Washington (District of Columbia); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Palmer Legal Staffing in Washington, DC seeks a highly organized Legislative Practice Assistant to support Legislative Attorneys, Lobbyists, and Directors. You will manage complex document pipelines, coordinate Capitol Hill logistics, and ensure smooth operation of day-to-day practice activities.

Hybrid schedule with 4 days in-office and 1 day remote. Requirements include Capitol Hill experience, a bachelor’s degree, and strong MS Office skills.

Qualifications

• Capitol Hill experience required; 2+ years of legal/administrative work preferred.
• Bachelor’s degree required.
• High proficiency in Microsoft Office (Word, Excel) and Adobe Acrobat Pro.
• Strong proofreading, grammar, and communication skills; excellent organizational abilities; ability to meet deadlines.
• Spanish fluency and experience with legal research databases (LexisNexis/Westlaw) are welcome but not required.

Responsibilities

• Coordinate Capitol Hill logistics, organize visits, fly-ins, and client meetings.
• Draft, edit, proofread, and format complex documents, proposals, invoices, and routine correspondence.
• Coordinate travel, manage calendars, process expense reports, and input time and billing entries.
• Handle client intake, conflict checks, engagement letters, and opening new matters.

Skills

Proofreading

Communication

Organization

Deadline management

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat Pro

LexisNexis/Westlaw

Job description

A premier Law firm is seeking a highly organized and detail-oriented Legislative Practice Assistant to join our team in Washington, D.C. This position provides critical administrative and client-billable support to our Legislative Attorneys, Lobbyists, and Directors. The successful candidate will manage complex document pipelines, coordinate high-profile Capitol Hill logistics, and ensure the smooth execution of day-to-day practice operations.

• Status: Non-Exempt
• Hours: 37.5 regular hours per week (9:00 AM – 5:30 PM)
• Schedule: Hybrid (4 days in-office, 1 day remote). Please note that employees work in the office 5 days per week during the initial 90-day onboarding period.
• Salary: $75,000 to $90,000 depending on experience.
• ***LOCAL CANDIDATES ONLY**

Key Responsibilities

• Legislative Logistics: Organize and schedule Capitol Hill visits, fly-ins, and client meetings.
• Document Management: Draft, edit, proofread, and format complex agreements, proposals, invoices, and routine correspondence.
• Practice Support: Coordinate travel arrangements, manage calendars, process expense reports, and input time and billing entries.
• Client Intake: Submit conflict checks, prepare engagement letters, and open new client matters.

Requirements

• Experience: Capitol Hill experience is required. A minimum of 2 or more years of relevant legal or administrative experience is preferred.
• Education: Bachelor’s degree is required.
• Technical Skills: High level of proficiency in the Microsoft Office Suite (particularly Word and Excel) and Adobe Acrobat Professional.
• Core Competencies: Superior proofreading and grammatical skills, excellent telephone and interpersonal communication, strong organizational abilities, and the capacity to prioritize deadlines independently or within a team environment.
• Preferred Qualifications: Fluency in Spanish and experience with legal research databases such as LexisNexis or Westlaw are welcomed but not required.

Palmer Legal Staffing is an equal opportunity employer.