Administrative Assistant

Brownstein Hyatt Farber Schreck; Sacramento (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with match

Vacation/Sick/Personal time

Overtime pay

Job summary

Brownstein Hyatt Farber Schreck, in Sacramento, seeks an experienced Legislative Assistant to support busy attorneys and policy professionals in a fast-paced Government Relations team.

The role emphasizes calendar management, travel coordination, expense processing, and meeting logistics, with opportunities to interact with clients and stakeholders. The successful candidate will be highly organized, discreet, and collaborative in a demanding environment.

Qualifications

• 5+ years of experience as Legislative Assistant or Executive Assistant, preferably supporting high level attorneys and policy professionals.
• Excellent organizational and time management skills ensuring routine and urgent tasks are completed on time.
• Experience handling sensitive or confidential information; able to work with senior executives.

Responsibilities

• Prioritize commitments and manage calendars, coordinating with colleagues and stakeholders.
• Book and monitor travel arrangements.
• Prepare and monitor expense reimbursements.
• Manage meeting logistics and technology for events and videoconferences.
• Handle client interaction and provide telephone assistance.
• Maintain and update contacts, foster relationships with internal and external clients.
• Prepare materials for meetings by gathering briefing and logistical items.
• Create and maintain electronic client files and records.
• Track deadlines and time entries, including billing matters.
• Draft, format, and revise documents; file notices with government agencies.
• Support various office projects as needed.

Skills

5+ yrs exp

Organizational skills

Time management

Discretion with information

Interpersonal communication

Tools

Zoom

Word

Outlook

Excel

Job description

After opening its doors in Denver in 1968, Brownstein Hyatt Farber Schreck LLP has grown to 14 offices, 700+ employees with over 300 attorneys and policy professionals nationwide. With more than 55 years in the industry, building strong relationships is our priority, not only with our clients but within our teams and our communities. Do you seek camaraderie, collaboration and a challenge? If you're searching for a firm committed to creating strong relationships and a collaborative culture, we want you at Brownstein.

At Brownstein, clients get access to the top legal minds in the industry, powerful policy knowledge, and best-in-class business acumen to solve businesses’ toughest challenges. Brownstein is a law and lobbying firm that has been making moves for more than 50 years to stay at the vanguard of its industry. You’ll find this firm at the heart of many of the most important cases, the most significant deals, and the country’s most pivotal legislation. Brownstein—we’re all in. For more information, visit us at bhfs.com.

We have an immediate need for a Legislative Assistantto join our Sacramento office. This role is a great opportunity for a skilled Legislative Assistant who thrives in a fast-paced environment while proactively handling the schedules and needs of busy attorneys and policy professionals in the Government Relations Practice Group. The successful candidate will be organized, detail-oriented, and self-motivated, with the ability to adjust to shifting priorities in a busy legal and policy environment.

Essential Duties and Responsibilities:

• Effectively prioritize commitments and manage calendar, including coordination with administrative colleagues to schedule meetings with internal and external stakeholders, calls, events, and other activities
• Booking, managing and monitoring travel
• Preparing, submitting, and monitoring expense reimbursements
• Deliver seamless engagement experiences by managing meeting logistics, including preparation, distribution, and/or printing of materials, maintenance of calendar invites and RSVPs, greeting guests, and preparing technology (video conferencing, collaboration tools, etc.) in advance
• Handle client interaction and provide telephone assistance
• Manage contacts with discretion, including tracking, maintaining updated records, and fostering relationships with internal and external clients
• Prepare attorneys/policy professionals for a variety of internal and external meetings, by gathering, compiling, and reviewing briefing and logistical materials
• Records management: create, organize client and internal files
• Creating and maintaining electronic client files
• Tracking all administrative and client-related due dates and deadlines, including time entry and billing
• Drafting, formatting, proofing, and revision of documents
• Filing notices, statements, and other documents with various governmental agencies
• Various office projects as needed

Required and Preferred Qualifications:

• 5+ years of experience Legislative Assistant or Executive Assistant preferably supporting high level attorneys and policy professionals
• State entities/agencies, law firm and/or professional services experience highly preferred
• Excellent organizational and time management skills, ensuring both routine and urgent tasks are completed successfully and in a thorough and timely manner
• Experience applying significant discretion to sensitive or confidential information; prior experience working and communicating with senior executives a plus
• Strong interpersonal, verbal, and written communication skills, including the ability to maintain open communication
• A candidate who has the ability to prioritize and manage work load independently would be best suited for this opportunity
• Strong PC skills are required, specifically in Word, Outlook, Excel and managing Zoom

Compensation and Benefits:

Brownstein offers a benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off, in addition, this role pays overtime for hours worked above 40 per week. We are offering a salary range for this role from $65,000 - $75,000.

Brownstein Hyatt Farber Schreck is an equal opportunity employer

Brownstein will make reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act of 1990, as amended by the Americans with Disabilities Act Amendments Act of 2008, interpretive regulations and other authority, and applicable state laws.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa, including student Visas with an OPT/CPT designation, at this time