Legal Workflow Coordinator - 2nd Shift (Hybrid)

Justia, Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 39,000 - 45,000; Full time

Job summary

RRD is seeking a detail-oriented Administrative Specialist in Phoenix, AZ to support word processing, formatting, proofreading, and document styling. You will be the primary contact for word-processing requests, manage workloads, and ensure timely completion of projects in a fast-paced environment.

The role starts with onsite training Monday–Friday, 9AM–5PM for 6 weeks, then hybrid work (3 days onsite, 3 days remote) after a 90-day probation.

Qualifications

• High school diploma or equivalent; Bachelor's degree or 2+ years legal experience preferred.
• Proficient in Microsoft Word; strong typing and proofreading abilities.
• Experience with document formatting, editing, and PDF conversion.
• Excellent communication, time management and attention to detail.

Responsibilities

• Serve as the primary point of contact for word processing projects (formatting, proofreading, editing, styling).
• Coordinate, assign, distribute, prioritize, track and expedite workload in the department.
• Interface with requesters to gather information and requirements for assignments.
• Analyze requests to determine tasks and engage appropriate resources.
• Direct requests and coordinate with local and off-site office services.
• Assist with proofreading and quality control during heavy volume periods.
• Deliver projects within negotiated timeframes.
• Maintain knowledge of firm-supported software packages and assist with special projects.

Skills

Typing 60 wpm

Communication skills

Deadline-driven

Team collaboration

Overtime flexibility

Quality focus

Education

High school diploma or equivalent

Bachelor's degree or 2+ years legal experience preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Adobe Acrobat

Job description

Company Description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

Must be able to commute to Phoenix, AZ

Must have strong clerical administrative experience formatting in MS Word

Schedule:Sun - Thurs 2:00pm - 10:00pm

Pay: $26.31 plus $2.00 shift differential

Training: Monday - Friday, 9AM - 5PM (6 weeks onsite)

Hybrid after completing the 90-day probation (3 days onsite 3 days remote)

Responsibilities:

• Serve as the primary point of contact for incoming requests to the department for various word processing-related projects such as formatting, proofreading, editing, the styling of documents, printing, and conversion or saving documents to images (PDF)


• Coordinate, assign, distribute, prioritize, track and expedite workload to the department


• Interface with requesters to gather detailed information in order to better understand the nature and requirements of assignments


• Analyze requests to determine how tasks should be performed and engage the appropriate resource for completion


• Direct requests to proper resources and coordinate with local and off-site office services


• Assist with proofreading tasks and quality control analysis during heavy volume periods


• Deliver projects within a reasonable, negotiated timeframe


• Perform other related duties and assist with special projects as assigned


• Maintain thorough knowledge of all firm-supported software packages


• Other duties as assigned

Qualifications

• Ability to work in a fast-paced environment and meet pressing deadlines


• Ability to produce quality work product


• Minimum typing speed of 60 wpm with 95% accuracy


• Excellent verbal and written communication skills


• Flexibility to work overtime as required


• High school diploma or equivalent required; Bachelor's degree or 2+ years of legal experience preferred


• Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook


• Experience and exposure to any of the below legal software and applications will be an added advantage: Visio, Phillips Speech Exec, Bighand Digital Dictation, Best Authority, DocXtools, Omnipage, Forte, MacPac, Numbering Assistant, Forms Assistant, Nuance, Workshare Compare, iManage Desksite or Filesite, Adobe Acrobat, Dreamweaver, E-Transcript Bundle Viewer, and Citrix Workspace


• Prior document processing experience in a team environment


• Knowledge of legal terminology preferred but not required


• Transcription experience a plus

Additional Information

The rate of pay for this role at the noted RRD location is $26.31 / hour. Typicaly, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.