Legal Technology Administrative Coordinator

Skadden, Arps...LLP; New York (NY); Hybrid; USD 105,000 - 120,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in New York is seeking a Legal Technology Administrative Coordinator to join our firm on a hybrid schedule. The role provides high‑level coordination and administrative support to Legal Technology management teams and collaborates across departments.

The position requires a Bachelor's degree and at least two years of related experience, with strong customer service, analytical, and communication skills plus proficiency in Outlook, Excel and PowerPoint.

Qualifications

• Bachelor's degree required.
• Minimum two years related experience.
• Strong customer service and professionalism.
• Proficiency with MS Office suite.

Responsibilities

• Assist with training initiatives for new hires and continuing education.
• Manage data on cloud platforms and retention per firm policies.
• Coordinate vendor contracts and license renewals; track renewal dates.
• Assist with tracking invoices and budgeting for vendor costs.
• Develop and produce regular reporting on Legal Technology and Information Governance activities.

Skills

Customer service

Outlook

Excel

PowerPoint

Data navigation

Analytical skills

Communication

Time management

Discretion

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

Job description

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking a Legal Technology Administrative Coordinator to join our Firm. This position will be based in our New York office (hybrid). The Legal Technology Administrative Coordinator provides high-level coordination and administrative assistance to Legal Technology management teams. Assists with other high-level, complex tasks and projects, while collaborating with other Firm departments and team members. Serves as a resource to department personnel by demonstrating excellent customer service when responding to inquiries regarding department procedures.

Essential Functions

• Assists Legal Technology management team with preparing and tracking training initiatives for new hires and continuing education programs for all team members.
• Manages data on cloud-hosted platforms, ensuring that data is archived or retired under Firm retention policies once it is no longer needed.
• Coordinates department vendor contract and license renewals, tracking renewal dates and confirming license counts.
• Assists with tracking and obtaining approvals for department related invoices and assisting with budget planning related to vendor costs.
• Assists with matter mobility, creating spreadsheets to track data being transferred in and out of the Firm.
• Creates and maintains reports related to legal holds and legal hold members.
• Maintains Legal Technology, Information Governance and Records Management intranet sites ensuring that the documentation is current and updated when applications change.
• Maintains a central documentation repository with consistent standards, so knowledge stays accessible and no gaps form when people change roles or leave including tracking emails where workflow changes are often communicated, and work with owner to develop official documentation.
• Assist with developing and producing regular reporting on Legal Technology and Information Governances’ activities, projects, and service delivery.
• Assists with defining and tracking ROI metrics, such as time saved, cost avoided, and adoption rates, to show the business value of Legal Technology initiatives.
• Assists with electronic disbursement management billing process.
• Assists with Legal Technology equipment inventory management.
• Provides support to Human Resources and Paralegal teams to assist with the set-up for external user access to network systems.
• Develops project strategies to ensure efficient completion of tasks.
• Consults with the Firm's support departments and internal staff at all levels.
• Coordinates with other Firm offices both domestically and internationally as required.
• Assists with Department initiatives and special projects.
• Assures that all completed projects adhere to accepted professional standards.
• Ability to synthesize information so as to prioritize and organize tasks.
• Organizes and facilitates conference and video calls.
• Performs assignments that are varied and complex in nature, often while under critical deadlines.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operations, policies and procedures.
• Performs other related duties, as assigned.

Qualifications

• Ability to provide upper-margin customer service
• Demonstrates high proficiency with relevant Firm computer software programs e.g., Outlook, Excel, PowerPoint, with the ability to learn new software and operating systems
• Ability to navigate various electronic databases and document repositories
• Exceptional analytical, organizational, and problem-solving skills, with strong attention to detail
• Excellent written and verbal communication skills, coupled with sound judgment, professionalism, and discretion in handling confidential matters
• Demonstrated ability to manage competing priorities effectively in a fast-paced environment, both independently and collaboratively
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education and Experience

Required: Bachelor's degree. Minimum of two years' related experience.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

• The overall well-being of our team is important to us.
• We offer generous benefits to help you achieve wellness in all areas of your life.
• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

Salary Details

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details $105,000 - $120,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

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Additional Skadden Information

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.