Information Governance Coordinator

Skadden, Arps...LLP; New York (NY); Hybrid; USD 90,000 - 115,000; Full time

Benefits offered by this job

Competitive salary

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in New York City is seeking an Information Governance Coordinator to join our hybrid team. You will coordinate file intake, transfers, data access, retention and disposition, advising attorneys and staff on governance best practices and data privacy while ensuring compliance with firm policy.

The role supports outgoing/incoming transfers, uses Relativity or similar tools, and requires collaboration with Records Management and IT.

Qualifications

• Bachelor’s degree or higher in a related field.
• Minimum three years of related experience or equivalent.
• Strong ability to manage multiple information governance tasks with accuracy.

Responsibilities

• Coordinate information governance processes including file intake, disposition, and transfer.
• Manage outgoing/incoming client file transfers with IT, Records Management and GC offices.
• Review files for engagement agreements, outside counsel guidelines, and firm policy.
• Assist in transferring and organizing client emails and loading to document management systems.
• Utilize Relativity or similar platforms to prepare files for transfer.
• Provide regular status reports on file transfers and maintain data in spreadsheets.
• Assist in training staff on firm applications and retention/quality control programs.
• Support office moves and other global information governance projects.

Skills

Leadership

Communication skills

Attention to detail

Multitasking

Team collaboration

Education

Bachelor's degree or higher

Tools

Outlook

Excel

PowerPoint

Relativity

Document management systems

Windows commands

Job description

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world.

Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues.

We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other.

Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking an Information Governance Coordinator to join our Firm. This position will be based in our New York office (hybrid). The Information Governance Coordinator coordinates various Firm resources to effectively coordinate and perform information governance functions, including file intake, transfers, data access, records retention, and disposition. This individual will exercise judgement to ensure that business and ethical obligations are being met while effectively and efficiently performing tasks. The Coordinator will advise the Firm's attorneys, clients and professional staff about information governance best practices, data privacy and risk management issues while ensuring compliance with Firm policy.

Please note that the Firm will not sponsor applicants for work visas for this position.

• Coordinates and performs all aspects of information governance processes, including file intake, management, disposition, destruction, and/or transfer, with minimal supervision.
• Coordinates outgoing client file transfer requests; involving IT, Records Management, Office of the General Counsel, and others as needed.
• Reviews outgoing client files complying with the engagement agreement, outside counsel guidelines, and Firm policy.
• Assists with incoming client file transfers, including downloading from file sharing sites & populating the document management system, coordinating email transfers, loading emails to mailboxes and tracking the status of the transfer.
• Coordinates with information governance departments at other firms to ensure timely receipt of client and attorney data in compatible formats.
• Imports and exports emails to and from PST files using Microsoft Outlook.
• Reviews personal emails of departing attorneys in preparation for export in accordance with Firm policies.
• Utilizes Relativity or other document review platforms to review and prepare files for transfer to departing attorneys, other firms, and clients.
• Utilizes Excel to track file transfers to ensure completeness and provides regular reports to management on the status.
• Assists, guides, and participates in the organization and filing of client emails for retiring partners, departing attorneys and professional staff.
• Leads and participates in global information governance projects such as office moves and cleanups.
• Coordinates with the Records Management team to ensure file management compliance with firm policy, client guidelines and best practices.
• Communicates department and Firm best practices to partners, attorneys, and professional staff.
• Assists staff and attorneys in proper use of Firm applications and provides ad hoc training, when appropriate.
• Assists in implementing and administering retention and quality control programs.
• Assists management in determining need for change, and in developing and implementing the same.
• Understands Ethical Wall and Legal Hold processes and their impact on access to, transferring of and disposition of paper and electronic files and, when necessary, communicates with partners, attorneys, and professional staff.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Communicates regularly with firm personnel, client and third parties regarding file intakes, management and disposition.
• Maintains a complete understanding of the Firm’s file management systems, information governance processes and best practices.
• Complies with and understands Firm operation, policies and procedures.
• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
• Knowledge of database systems (e.g. Relativity) and Boolean searching methodologies.
• Knowledge of text, pst, msg and zip file types.
• Ability to use Windows commands to move, copy and zip files for share site posting or saving electronic files.
• Strong leadership skills and the ability to delegate work effectively.
• Effective interpersonal and communication skills, both verbal and written, to effectively interface with lawyers, management, support staff and outside contacts (including clients and other firms).
• Close attention to detail and customer service.
• Ability to work well in a demanding and fast-paced environment.
• Ability to handle multiple projects and prioritize work based on shifting priorities to meet multiple deadlines.
• Ability to undertake long-term projects, recognize alternate or more efficient methods for completion and implement solutions.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to work well independently as well as effectively within a team.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Education & Experience

• Bachelors Degree or higher
• Minimum of three years related experience or an equivalent combination of education and experience.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm’s success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.
• For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

Salary Details

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details $90,000 - $115,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].