Legal Team Assistant

Internal Revenue Service; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading global law firm is seeking a dynamic Legal Team Assistant in New York to provide administrative and secretarial support to a Co-Chair. This full-time role offers opportunities to enhance organizational effectiveness, ensuring smooth operation of high-level tasks while working closely with legal professionals.

Qualifications

• Previous legal secretarial experience in a large law firm preferred.
• Typing speed of 65 words per minute.
• Ability to complete assignments on time and with minimal supervision.

Responsibilities

• Prepare and process client bills and correspondence.
• Manage lawyers’ calendars and prevent scheduling conflicts.
• Liaise with lawyers and clients to facilitate workflows.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Multi-tasking

Confidential information management

Education

Secondary education

University studies preferred

Tools

MS Office

Dechert CRM

Carpe Diem

iManage

Job description

Dechert LLP, a leading global law firm, is seeking temporary coverage to support a Co-Chair of a prominent practice area. The position is expected to conclude in April 2026. We are looking for a dynamic and highly organized Legal Team Assistant to provide top-tier administrative and secretarial support. This role offers a unique opportunity to work closely with a key leader, contributing to the smooth and confidential operation of high-level initiatives.


Provides diverse administrative and organizational support to the direct and in-direct assigned principal(s) and team. This individual will prepare documents, correspondence and extensive client billing. Additional responsibilities include extensive internal and external client contact, organizational and research support, as well as perform a wide variety of other administrative functions.

This role will provide support to the direct assigned partners and in-direct assigned principal(s), ensuring effective completion of tasks submitted to the Local Hub. The Legal Team Assistant II will work closely with the Legal Team Coordinator, Legal Team Assistants and Legal Team Administrative Assistants in order to complete tasks for the practice groups

The Legal Team Assistant possesses expertise of specialized knowledge and skills in own area and demonstrates the ability to assume responsibility with minimal supervision, exercises excellent judgment and makes independent decisions within the scope of assigned authority. The Legal Team Assistant will effectively use his/her skills and knowledge to improve processes and procedures.

Job Description

Essential job functions

• Answer phones, transfer calls, take messages, establish conference calls and use voice mail
• Handle written and electronic correspondence, including proofreading, organizing and sending materials to clients
• Prepare and process client bills and associated cover letters
• Act as a mentor to team members, answer queries and provide training
• Act as a team leader for departmental and firm projects and initiatives
• Acts as an expert in the Legal Team Hub support group, fielding questions from others and training less experienced colleagues as needed.
• Prepare new matter reports and update list of client/matter codes
• Liaise extensively with lawyers, principals and clients, investigating and responding to requests where appropriate
• Manage lawyers’ Outlook calendars, proactively preventing scheduling conflicts and facilitating solutions
• Maintain lawyers’ time entries in Carpe Diem
• Monitor professional development requirements for principals
• Create and update comprehensive contact information using Dechert CRM best practices
• Make travel arrangements and complete travel and expense reports in Concur
• Manage workflow and coordinate projects with office services
• Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
• Use MS Office in preparation of documents, spreadsheets and presentations
• Maintain document filing to firm standards including Kwiktag
• Utilize iManage document management system for all documents
• Review and process administrative and personal charges via BillBack

• Maintain up to date handover notes to ensure consistent quality of service in case of absence

• Performs all other duties as necessary and as assigned by your allocated principal, Legal Team Coordinator or line manager ‘for efficient functioning of the Department, Office and Firm

Interactions

The Legal Team Assistant will interact regularly with Firm Lawyers, paralegals and staff in facilitating the flow of all administrative work. The Legal Team Assistant will also interact, from time to time, with clients, counsel and court personnel. The Legal Team Assistant will work regularly with other Dechert departments such as Administration, Finance, Hospitality, Reception, Dechert 24/7, Facilities and Office Services, as well as members of all Dechert regional offices

Knowledge, Skills and Abilities

• Secondary level education required; university studies preferred
• Previous legal secretarial experience in a large law firm and understanding of structure and best practices
• Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent interpersonal and organizational skills
• High attention to detail and ability to multi-task
• Ability to prioritize and coordinate work
• Ability to maintain confidential information
• Ability to complete assignments within agreed deadlines by prioritizing workload
• Ability to assume responsibility with minimal supervision, making independent decisions within the scope of assigned authority
• Ability to work independently and as part of a collaborative team
• Ability to maintain confidential information
• Ability and willingness to learn new skills as they become necessary
• Practice and foster an atmosphere of teamwork and cooperation

This job description is intended to provide an overview of the role, and is not an exhaustive list of tasks and responsibilities.

Additional Job Description

At the time of this posting, the pay range for this position in New York is $49.00 to $60.00 hourly. Actual compensation is commensurate with job related knowledge, skills, experience and location of the position.

Location(s)

New York

Time Type

Full time

Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.