Legal Team Assistant

The Regional Municipality of Durham; Morristown (NJ); On-site; USD 47,000 - 57,000; Full time

Job summary

A prominent municipality seeks a Legal Team Assistant to provide administrative support to attorneys and client services. This role requires excellent communication and organizational skills with a preference for candidates with an Associate's Degree and three years of experience in a law firm environment. The successful candidate will thrive in a fast-paced setting and contribute significantly to the legal department's efficiency.

Qualifications

• Minimum of 3 years related experience in a law firm environment preferred.
• Strong verbal and written communication skills.
• Keyboarding skills of 60 wpm or higher required.

Responsibilities

• Provide administrative support to attorney teams, including preparing legal correspondence.
• Create and maintain electronic client case files.
• Adhere to all firm policies and maintain confidentiality.

Skills

Initiative

Communication

Judgment

Decision-making

Interpersonal skills

Education

Associate's Degree

Tools

MS Office Suite

Job description

The Legal Team Assistant provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC) and/or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.

ESSENTIAL FUNCTIONS:

Provide administrative support to attorney teams office-wide, including, but not limited to, the following:

• Prepare legal correspondence, printing, scanning, or converting various documents;
• Process check requests and attorneys’ expenses as needed;
• Prepare materials for filing with courts and coordinate delivery to local courts;
• Prepare overnight/mail service deliveries;
  
• Create and maintain original and electronic client case files, including using appropriate document management software;
• Search and review electronic files and circulate to appropriate parties per instructions;
• Ensure proper indexing and filing of legal documents;
• Retrieve case files and prepare files for closing in accordance with the Information Governance departmental procedures;
• Prepare closed case files for off-site storage;
• Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives.
• Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants;
• Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and
• Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

ADDITIONAL FUNCTIONS:

• Other related duties, as assigned;
• Main backup to all front-end activities;
• Understanding of all Records processes.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

• Associate’s Degree preferred; applicable work experience may be considered in lieu of a degree.

Experience:

• Minimum of three (3) years related experience in a law firm environment preferred.

Knowledge, Skills, & Abilities:

• Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
• Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc.
• Keyboarding skills of 60 wpm or higher required.
• Working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.
• Strong verbal and written communication skills. High level of interpersonal skills required to handle sensitive and confidential situations.
• Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to, computers, telephones, printers, and copiers.

COMPENSATION & BENEFITS

The salary ranges for this position apply to the respective listed locations. The salary range reflects a variety of factors that are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. Reasonable estimates of the current ranges for this position are:

• State of New Jersey: $47,000 to $57,000

For information on Fox Rothschild's compensation and benefits visit: Compensation & Benefits (foxrothschild.com)

PHYSICAL REQUIREMENTS

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability