Legal Team Assistant

Dechert LLP; Charlotte (NC); On-site; USD 40,000 - 100,000; Full time

Job summary

A leading law firm in Charlotte seeks a Legal Team Assistant to provide administrative support to its legal team. In this role, you will handle client interactions, document preparation, billing, and maintain workflow within a fast-paced environment. Candidates should have strong attention to detail, relevant experience, and the ability to manage multiple tasks efficiently.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Pension plan

Disability insurance

Paid paternity leave

Qualifications

• 2+ years of relevant experience required, preferably in a legal secretarial role.
• Ability to handle confidential information and communicate effectively.

Responsibilities

• Interact with lawyers and staff, prepare client documents and billing.
• Maintain lawyers’ time entries and coordinate office services.

Skills

Attention to detail

Multi-tasking

Communication

Education

High School Diploma

College degree

Job description

Direct message the job poster from Dechert LLP

General Summary

Provides diverse administrative and organizational support to the direct and in-direct assigned principal(s) and team. The individual will prepare documents and correspondence. Additional responsibilities include external client contact and direct or indirect responsibility for preparation of monthly billing and a wide variety of other routine administrative tasks for the principal(s). The Legal Team Assistant will work closely with the Legal Team Coordinator, Legal Team Assistants and Legal Team Administrative Assistants as part of a HUB model to complete tasks for the practice groups.

Essential Job Functions

• Interact regularly with lawyers, paralegals and business professional staff in facilitating the flow of all administrative work, occasional contact with clients, counsel and court personnel.
• Answer phones, transfer calls, take messages, establish conference calls and use voice mail.
• Handle written and electronic correspondence, including editing, adjusting language or terminology and correcting grammar where appropriate to improve work product.
• Investigates and responds to client requests, including organizing and sending materials to clients.
• Prepare client bills and associated cover letters.
• Prepare new matter reports and update list of client/matter codes.
• Maintains and processes client billing for principals, directly or indirectly.
• Liaise with clients, investigating and responding to requests where appropriate.
• Maintain lawyers’ time entries in Carpe Diem.
• Monitor professional development requirements for principals.
• Create and update comprehensive contact information using Dechert CRM best practices.
• Make travel arrangements and complete travel and expense reports in Concur.
• Manage workflow and coordinate projects with office services.
• Schedule meetings, reserve rooms, coordinate video or audio equipment, and catering.
• Use MS Office in preparation of documents, spreadsheets and presentations.
• Maintain document filing to firm standards including Kwiktag.
• Utilize iManage document management system for all documents.
• Review and process administrative and personal charges via BillBack.
• Delegates appropriate admin tasks to the Legal Team Administration Assistants, such as time recording, expenses, etc.
• Performs all other duties as necessary and as assigned by your allocated principal or Legal Team Coordinator for efficient functioning of the Department, Office and Firm.
• Maintain up to date handover notes to ensure consistent quality of service in case of absence.

Knowledge, Skills and Abilities

• High School Diploma required; college degree a plus.
• 2+ years of relevant experience required, previous legal secretarial experience preferred.
• High attention to detail and ability to multi-task and manage deadlines in a fast-paced environment.
• Ability to maintain confidential information.
• Ability to communicate with various levels of people clearly and effectively within the organization.
• Ability to work productively and cooperatively with other employees.
• This job description is intended to provide an overview of the role and is not an exhaustive list of tasks

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Pension plan

Disability insurance

Paid paternity leave

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