Legal Talent Coordinator

Simpson Thacher & Bartlett; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

Simpson Thacher & Bartlett seeks a Legal Talent Coordinator to support the Legal Talent Department, including the associate review process, onboarding, immigration processing, relocations, and leave management. The role requires attention to confidentiality, strong communication, and organizational skills.

The candidate will manage attorney review files, coordinate orientations for lateral hires, and partner with Benefits and Workday groups on leave and visa processes, while maintaining robust

Qualifications

• Bachelor's degree required.
• 2–4 years of related experience.
• Strong oral and written communication skills; ability to maintain confidentiality.

Responsibilities

• Coordinate semi-annual attorney review processes with partners and associates.
• Assist onboarding and orientation for new attorneys, coordinating pre-arrival paperwork.
• Liaise on leave of absence processes with Benefits/Workday Support Groups.
• Coordinate inter-office relocation processes and draft relocation memorandums.
• Support U.S. immigration processes with counsel on visa/work-authorizations/green cards.
• Assist with flexible work arrangements for attorneys; draft memoranda.

Skills

Strong communication

Interpersonal skills

Confidentiality

Organizational skills

Team oriented

Self-direction

Attention to detail

Policy and procedure knowledge

MS Word

MS Excel (Pivot tables)

PowerPoint

Workday awareness

Education

Bachelor's degree

Tools

viDesktop

Workday

Pivot Tables (Excel)

Job description

Job Summary & Objectives

The Legal Talent Coordinator is responsible for supporting the Legal Talent Department in all aspects of the Department’s functions, including the associate review process, attorney onboarding, immigration processing, relocations and leave of absence administration.

Essential Job Duties & Responsibilities

• Assist with the coordination and administration of the semi-annual attorney review process; work with the Legal Talent team, partners and associates to ensure associate evaluation files are complete, ensuring accuracy of entered information and database functionality; maintain review-related reports
• Assist with the onboarding and orientation process for new attorneys, including facilitating new hire orientations for lateral hires and coordinating pre-arrival paperwork and logistics for first year associates
• Liaise with attorneys on the various leave of absence processes and coordinate with the Benefits and/or Workday Support Groups on facilitating proper leave administration.
• Coordinate the inter-office relocation process, including liaising with the relocating attorney, seeking necessary approvals and drafting relocation memorandums
• Provide support for the U.S. immigration process, including coordinating with immigration counsel on visa, work-authorizations and green card applications
• Assist with formalizing flexible work arrangements for attorneys, including seeking approvals, liaising with attorneys and drafting relevant memorandums
• Maintain tracking charts and compile statistical information to assist with various reporting requirements for the Legal Talent department, including attrition analyses, headcount updates and other reporting requests
• Coordinate with the Legal Talent and Workday Support Group teams on the continued advancement of Workday’s reporting and usage capabilities.
• Provide general support and assistance to the Legal Talent department on an ongoing basis; ensure consistent and appropriate information is shared between offices; stay current on firm news, including peer firm trends
• Must be flexible to adjust hours to meet departmental needs and attend occasional related evening events
• Perform related work and other duties as required

Education

Required

• Bachelor's degree

Skills and Experience

Required

• 2 to 4 years of related experience
• Strong oral and written communication skills; strong interpersonal skills
• Ability to interact well and build professional relationships while maintaining confidentiality
• Ability to self-direct and adapt to changing working demands and multiple priorities
• Strong organizational skills and attention to detail
• Ability to make effective judgments in line with Firm policies, procedures and/or guidelines
• Must be team oriented
• Proficiency in MS Word, Excel (including knowledge of pivot tables) and PowerPoint, and comfortable working in web-based databases/software, such as viDesktop and Workday

Preferred

• Prior experience in a law firm or professional services firm
• Understanding of applicable laws and regulations for handling Associate personnel files and other sensitive and confidential information
• Understanding of various databases and/or programs and effective methods for acquiring relevant information

Salary Information

NY Only: The estimated base salary range for this position is $70,000 to $85,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

#LI-Hybrid