Legal Support Specialist - Transactional

Greenberg Traurig; Las Vegas (NV); On-site; USD 56,000 - 64,000; Full time

Benefits offered by this job

Health insurance

401K

Paid time off

Employee assistance program

Job summary

Greenberg Traurig is seeking a Legal Support Specialist for the Las Vegas office to provide high‑level administrative and strategic support to a team of attorneys. Responsibilities include coordinating document creation, maintaining files, and supporting billing and calendar management.

The role requires proactive coordination with clients and other staff. The ideal candidate will have a Bachelor’s degree or equivalent experience, 7+ years in a law firm or professional services setting, and

Qualifications

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 7 years of experience in a law firm or professional services environment.
• Strong attention to detail and organizational skills; ability to manage multiple priorities.

Responsibilities

• Coordinate creation and editing of legal documents and correspondence.
• Maintain and organize legal files (paper and electronic).
• Manage calendar, client communications, and billing processes for assigned attorneys.
• Collaborate with paralegals and administrative staff to support team strategy meetings.

Skills

Administrative tasks

Time entry

Travel arrangements

Invoices & expenses

Communication skills

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Word

PowerPoint

Excel

Outlook

iManage

Concur

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.Join our Transactional Team as a Legal Support Specialist located in our Las Vegas office.We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiative, adaptability, and innovation, we invite you to join our team.This role will be based in our Las Vegas office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director of the Las Vegas office.Position Summary:The Legal Support Specialist provides a high-level support to a team of attorneys including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.Key Responsibilities:Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documentsMaintains legal files (both paper & electronic), organizes and files documents in designated orderUpdates case information, scans and organizes legal filesManages document deliveries and tracks final executed documentationReceives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisonsCollaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicableAttends team strategy meetingsUnderstands firm available resources and leverage most effective resource for desired resultsQualifications:Skills & CompetenciesSkilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expensesHigh attention to detail, outstanding organizational skills and the ability to manage time effectivelyExcellent interpersonal and communication skills (oral and written), professional demeanor and presentationSkilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expensesHigh attention to detail, outstanding organizational skills and the ability to manage time effectivelyEducation & Prior ExperienceBachelor’s Degree or equivalent experience is preferredMinimum 7 years of experience within a law firm or other professional organizationKnowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)Experience with e-filingTechnologyProficiency with Windows-based software and Microsoft Word, PowerPoint, Excel and Outlook required.Working knowledge of iManage and Concur preferred.Understanding of AI capabilities, limitations, and responsible use in a professional environment.Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.Physical Requirements :While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.This position may also be sedentary and require the employee to sit for extended periods of time.Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.The expected pay range for this position is:$40.34 - $46.25 per hourActual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.