Legal Support Specialist - Transaction

Greenberg Traurig, LLP; Las Vegas (NV); On-site; USD 59,000 - 64,000; Full time

Benefits offered by this job

Health insurance

HSA option

Short-term disability

Long-term disability

Dental insurance

Vision care

Life insurance

401K

Vacation & sick time

Employee assistance program

Commuter/transit programs

Job summary

Greenberg Traurig, LLP in Las Vegas seeks a Legal Support Specialist to provide high-level support to a team of attorneys, including business development, administrative workflows, and client communication. The role reports to the Las Vegas Business Director and is based in-office.

Responsibilities include preparing legal documents, managing calendars, overseeing billing, and coordinating with clients. A Bachelor’s degree and 10+ years in a law firm are preferred.

Qualifications

• Bachelor’s or equivalent; 10+ years in a law firm or professional org.
• Strong attention to detail and calendar management.
• Experience with e-filings and court procedures.
• Proficiency with MS Office and legal document drafting.

Responsibilities

• Coordinate creation and editing of legal documents for assigned attorneys.
• Maintain physical and electronic legal files; organize and file documents.
• Update case information and organize files; manage document deliveries.
• Handle client communications and schedule; support monthly billing.
• Attend strategy meetings and leverage firm resources for outcomes.

Skills

Administrative tasks

Time management

Communication skills

Team collaboration

Confidential information handling

Under pressure performance

Education

Bachelor’s Degree or equivalent

10+ years law firm experience

Knowledge of legal procedures

Experience with e-filings

Tools

Windows-based software

Microsoft Word/PowerPoint/Excel/Outlook

iManage

Concur

AI tools (Copilot/ChatGPT)

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Corporate department as a Legal Support Specialist located in our Las Vegas office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Las Vegas office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director of the Las Vegas office.

Position Summary

The Legal Support Specialist provides a high-level support to a team of attorneys including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Key Responsibilities

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
• Maintains legal files (both paper & electronic), organizes and files documents in designated order
• Updates case information, scans and organizes legal files
• Manages document deliveries and tracks final executed documentation
• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons
• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
• Attends team strategy meetings
• Understands firm available resources and leverage most effective resource for desired results
• Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Ability to collaborate well in a team
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
• Position also required the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred
• Minimum 10 years of experience within a law firm or other professional organization
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
• Experience with e-filings

Technology

• Proficiency with Windows-based software and Microsoft Word, PowerPoint, Excel and Outlook required.
• Working knowledge of iManage and Concur preferred.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

The expected pay range for this position is:$43.17 - $46.65 per hourActual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.