Legal Support Specialist I: Administrative & Docket Pro

NACBA; Knoxville (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

NACBA's Legal Resource Center in Knoxville, TN seeks a Legal Support Specialist I to provide administrative support to attorneys firm-wide. You will collaborate with attorneys and staff to deliver high-quality service to clients and maintain orderly case files and documents.

This role offers growth in a professional services environment, with opportunities to learn DMS workflows, scheduling, data entry, and billing processes while supporting a busy legal team.

Qualifications

• High School Diploma required; Associate's Degree preferred; Bachelor's a plus.
• Ability to stay poised under pressure and meet deadlines.
• Strong initiative with multiple priorities in fast-paced environment.
• Maintain confidentiality and demonstrate discretion.
• Excellent written and verbal communication skills.
• Advanced computer skills: Adobe, MS Word, Outlook, Excel.

Responsibilities

• Prepare legal correspondence, including printing, scanning and converting documents.
• Assist with preparing binders, making copies, and entering data.
• Monitor and pull dockets, as needed.
• Prepare and process documents for mailing.
• Ensure proper indexing and internal filing of legal documents in both electronic and paper form.
• Create and maintain original and electronic case files, including using the Firm's document management system.
• Retrieve case files and prepare files for offsite storage or scanning in accordance with Information Governance procedures.
• Schedule appointments, events and travel.
• Monitor workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work.
• Submit expense reimbursements for attorneys and process invoices using correct g/l coding in accounts/payable system.
• Back-up reception coverage.
• Provide additional support, back-up and PTO coverage for LSSII Team.
• Other clerical tasks and related duties, as assigned.

Skills

Adobe

MS Word

Outlook

Excel

Data entry

Communication

Organization

Confidentiality

Education

High School Diploma

Associate's Degree

Bachelor's degree

Tools

Document Management System

Job description

NACBA's Legal Resource Center in Knoxville, TN seeks a Legal Support Specialist I to provide administrative support to attorneys firm-wide. You will collaborate with attorneys and staff to deliver high-quality service to clients and maintain orderly case files and documents.

This role offers growth in a professional services environment, with opportunities to learn DMS workflows, scheduling, data entry, and billing processes while supporting a busy legal team.