Legal Support Assistant (Labor & Employment)

Seyfarth; Seattle (WA); On-site; USD 67,000 - 84,000; Full time

Job summary

Seyfarth Shaw LLP in Seattle, WA is seeking a Legal Support Assistant to perform a variety of legal and administrative duties for assigned attorneys. You will interact with colleagues, maintain confidentiality, and help uphold the firm’s professional image.

On a typical day you will draft and finalize documents, file court materials, proofread, manage mail, prepare expense reports, coordinate travel, and support attorney teams. Strong proofreading and Microsoft Office skills are essential.

Qualifications

• 2–5 years of legal assistant experience.
• Strong proofreading skills and solid grammar.
• High proficiency with Microsoft Word, Outlook and Excel.
• Familiarity with legal terminology and citation.
• Experience with Intapp, Elite, iManage, Chrome River or similar systems.

Responsibilities

• Input, revise, and finalize correspondence, memoranda, and other legal documents.
• File legal documents; prepare documents for service of process and court filing.
• Verify attachments, exhibits, and enclosures with transmittal letters.
• Proofread documents for correct formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review mail, distribute to teams, and upload to DMS.
• Prepare documents for mail, messenger, and overnight delivery.
• Prepare expense reports and manage vendor invoices and payments.
• Process client billing and assist with bill review and edits.
• Schedule meetings, travel, and conferences.
• Complete client/matter intake forms and open new files.
• Coordinate with other support departments to handle requests.

Skills

Legal support

MS Office

Attention to detail

Tools

Intapp

Elite

iManage

Chrome River

Forte

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Legal Support Assistant, you will provide a variety of legal assistant and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-To-Day

On any given day, you will:

• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.


• File legal documents, including e-filing in all courts and agencies; prepare documents for service of process; prepare case \"shell\" documents for use by attorneys.


• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.


• Proofread documents and check for appropriate formatting, spelling and grammar.


• Maintain good public relations with clients.


• Review all incoming mail, distribute to teams as needed and upload to the DMS.


• Prepare documents and packages for mail, messenger and overnight delivery.


• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.


• Process client billing. Assist with review and edit of bills as necessary.


• Schedule appointments and make arrangements for meetings, conferences and travel.


• Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.


• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).


• Provide overflow and absence coverage assistance as well as support for Legal Support Assistant Team Members’ attorneys.


• Other duties and projects as assigned.

You Have

• A minimum of 2-5 years of legal assistant experience..


• Strong proofreading skills, attention to detail and solid grammar/spelling skills.


• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).


• Legal citation and legal terminology expertise.


• Familiarity with Intapp, Elite, iManage, Chrome River, Forte or similar technology.


• The ability to organize, prioritize and meet the demands of multiple attorney assignments.


• Flexibility to work overtime occasionally.


• Good attendance and punctuality.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With more than 900 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

The salary range for this role is $67,000 to $84,000 annually, which is based on a 37.5-hour work week. This range is only applicable for jobs to be performed in Seattle. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in Seattle, WA 98104