Law Office Supervisor I - Indio

County of Riverside; California (MO); On-site; USD 65,000 - 85,000; Full time

Job summary

The County of Riverside’s Child Support Services Department seeks a Law Office Supervisor I for the Indio location. You will oversee day-to-day operations of the Legal Division support staff, coordinate document processing, and ensure timely, accurate work while collaborating with attorneys and supervisors.

The ideal candidate is highly organized, self-motivated, and able to handle competing priorities with strong communication and problem-solving skills.

Qualifications

• Four years of progressively responsible clerical experience in a legal office or criminal justice agency, including supervisory duties.
• Option II requires four years of clerical experience, with one year as Senior Legal Support Assistant with lead/supervisory experience.
• Knowledge of supervision, training, organization; legal procedures and formats; modern office equipment and software.

Responsibilities

• Plan, organize, and supervise law office activities involved in internal document processing and workflow.
• Direct or supervise office security, records control, payroll reporting, HRMS, mail routing, and policy maintenance.
• Confer with attorneys on clerical support, establish priorities and production standards.
• Interpret compliance with policies; supervise staff; prepare various legal documents; manage office directives.

Skills

Strong communication

Problem-solving

Organizational skills

Tools

Excel

SharePoint

Adobe Acrobat Pro

PowerPoint

Job description

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

About The Position

The County of Riverside’s Child Support Services Department has an opportunity for a Law Office Supervisor I position assigned to the Indio location.

The Law Office Supervisor I oversees the day-to-day operations of the Legal Division support staff, including Legal Support Assistants, Office Assistants, and Child Support Investigators. This position directs the processing, filing, and return of high-volume court documents while ensuring work is completed accurately and in a timely.

The Law Office Supervisor I works closely with the Administrative Services Supervisor, Supervising Attorneys, and other Law Office Supervisors to identify opportunities for improvement and implement changes to processes and procedures. The position also participates in preparing monthly Legal Division reports and attends Legal Division, department supervisor, and court-related meetings, as well as trainings, retreats, and professional development activities.

The ideal candidate is highly organized, self-motivated, and able to manage competing priorities, constant deadlines, and last-minute changes while remaining calm and professional. Strong communication, problem-solving, and organizational skills are essential.

Preferred candidates will have strong proficiency with Excel, SharePoint, and Adobe Acrobat Pro, with familiarity with PowerPoint. Experience working for a local child support agency or in family law is highly desirable.

Meet the Team!

The County of Riverside Department of Child Support Services works with parents and guardians to ensure children and families receive court-ordered financial and medical support. Services provided include locating and establishing paternity; establishing, modifying, and enforcing a court order for child support; and establishing, modifying, and enforcing an order for health coverage. Can you see yourself here?

Examples Of Essential Duties

• Plan, organize, and supervise law office activities that are involved in internal document processing and work flow.
• Administer, direct or supervise office and facility security, general office and equipment maintenance, records control and retirement, employee timekeeping and payroll reporting, maintenance of personnel records and position control within HRMS system, mail and correspondence routing, office safety and injury reporting, filing of correspondence and case data, and maintenance of office directives and policy statements.
• Confer with attorneys regarding clerical support, equipment requirements, office policies, and operating procedures; establish clerical work priorities and develop production standards.
• Interpret and ensure compliance with departmental policies, rules, and regulations among subordinate staff; work independently making procedural decisions affecting clerical and departmental operations; check legal references for correct citation; conduct periodic meetings with subordinates.
• Represent the department on committees and taskforces that are created to study inter- and intra-departmental problems; maintain working knowledge of various automated and manual systems and procedures.
• Create and maintain information control when no longer needed; supervise subordinates in the preparation of affidavits, agreements, briefs, calendars, misdemeanor and felony complaints, contracts, declarations, and depositions; interview and select subordinate clerical personnel.
• Assign and train subordinates in a variety of law office tasks including the operation of personal computers, the usage of a variety of software programs and a variety of computer related peripherals.
• Evaluate the work of subordinates and recommend merit pay increases; responsible for discipline and morale of staff; ensure office equipment and layout conforms with the Fire Code and California Occupational Safety and Health Act requirements.
• May prepare the budget for function being supervised; establish expenditure controls over all office equipment and supplies being procured; submit requisitions for supplies as needed.
• Prepare reports, correspondence, legal documents, and directives relative to law office clerical operations; responsible for the collection of funds for discovery and other fees.

Minimum Qualifications

OPTION I

Experience: Four years of progressively responsible clerical experience in a legal office or criminal justice agency, which included two years of supervisory responsibility.

OPTION II

Experience: Four years of progressively responsible clerical experience in a legal office or criminal justice agency which included one year as a County of Riverside Senior Legal Support Assistant with lead and/or supervisory experience.

ALL OPTIONS

Knowledge of: The principles of supervision, training, motivation and organization; office layout and management principles and techniques; legal procedures, legal terminology, procedures and practices of local, state, and federal courts; legal formats including briefs, motions, opinions, resolutions, and subpoenas; modern office equipment, machines, and supplies which includes computer hardware and software; proper telephone procedure; recordkeeping systems.

Ability to: Plan, organize and coordinate the complex clerical functions of a public law office; supervise the work of others; prepare a variety of legal documents; analyze situations accurately and take effective measures; understand, interpret and apply laws, rules, and regulations and to use proper judgment in their application; secure and maintain effective and cooperative relationships with others; prepare correspondence, reports and directives.

SUPPLEMENTAL INFORMATION

For questions

Regarding This Recruitment

Please contact Ebelyn Skinner at 951-955-5196 or [e-mail] . Please allow 1-2 business days for a response to general inquiries.

APPLICATION INFORMATION

Veteran's Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here: https://rivcocob.org/board-policies

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Work Location and Telework

In-person attendance is the standard work expectation for County of Riverside assignments. Certain assignments may be eligible for a hybrid telework schedule; however, telework arrangements are subject to management approval, operational needs, and/or may be modified or discontinued at any time. Employees who telework are expected to be able to report to their assigned worksite on short notice or as operational needs require. Unless otherwise specified for a particular position, employees are expected to reside in California following appointment. Limited exceptions may apply. Applicants should contact the assigned recruiter for additional information regarding work location expectations, telework eligibility, and residency requirements.

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Work Authorization Requirement

Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment

All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

A description of job duties directly copied from the job classification or job posting will not be considered.

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at [e-mail] or toll-free 1-855-524-5627.