Legal Support Assistant

Pederson Law Offices; Thousand Oaks (CA); On-site; USD 33,000 - 41,000; Full time

Job summary

Pederson Law Offices in Westlake Village, CA, is seeking a sharp, exceptionally organized Legal Support Assistant to move estate planning, trust administration, and probate work forward. You will manage files, prep signings, process documents, track originals, and handle routine follow-up with accuracy.

This hands-on role focuses on clerical precision, not firm-wide workflow design. Notary status is preferred; you will use Clio Manage, Microsoft 365, PDF tools, scanners, and approved AI tools to

Qualifications

• Two years of strong administrative or legal-support experience.
• Experience in law firms or estate planning is helpful but not required.
• Notary qualification (California Notary) preferred.

Responsibilities

• Manage routine electronic and physical file work: scanning, naming, saving, organizing, retrieving, and tracking documents and originals.
• Prepare for estate-planning signings and handle post-signing processing, including scanned documents, copies, binder assembly, and follow-up routing.
• Perform notarizations if currently commissioned as a California Notary Public; maintain notary records and supplies.
• Handle copying, mailing, shipping, labels, document assembly, data entry, and other detail-intensive clerical work.
• Follow assigned administrative tasks through to completion and keep the right person informed when something is waiting, missing, or finished.
• Assist with non-substantive trust administration and probate follow-up, document collection, mailings, and status tracking under team direction.
• Provide backup support for intake, meeting preparation, and front-office/client-service needs.
• Use Clio Manage, Microsoft 365, PDF/document tools, scanners, and approved AI tools accurately and efficiently.
• Flag obvious recurring problems or inefficiencies to the office-management team; not responsible for designing or managing firm-wide workflows.

Skills

Organization

Attention to detail

Client-service mindset

Communication skills

Tools

Clio Manage

Microsoft 365

PDF tools

Scanners

AI tools

Job description

Pederson Law Offices is looking for a sharp, exceptionally organized Legal Support Assistant who likes getting things done. This is a hands‑on role for someone who takes an assignment, figures out the next steps, follows through, and closes the loop.

You will help keep the administrative and document side of our estate planning, trust administration, and probate practice moving: files organized, signings prepared, executed documents processed, originals tracked, routine follow‑up completed, and important details handled accurately. This is not a management or firm‑wide workflow‑design position.

What You Will Do

• Manage routine electronic and physical file work: scanning, naming, saving, organizing, retrieving, and tracking documents and originals.
• Prepare for estate‑planning signings and handle post‑signing processing, including executed‑document scanning, copies, binder assembly, original‑document handling, and follow‑up routing.
• Perform appropriate notarizations if currently commissioned as a California Notary Public; maintain required notary records and supplies.
• Handle copying, mailing, shipping, labels, document assembly, data entry, and other detail‑intensive clerical work.
• Follow assigned administrative tasks through to completion and keep the right person informed when something is waiting, missing, or finished.
• Assist with non‑substantive trust administration and probate follow‑up, document collection, mailings, and status tracking under team direction.
• Provide backup support for intake, meeting preparation, and front‑office/client‑service needs.
• Use Clio Manage, Microsoft 365, PDF/document tools, scanners, and approved AI tools accurately and efficiently.
• Flag obvious recurring problems or inefficiencies to the office‑management team; you will not be responsible for designing or managing firm‑wide workflows.

You May Be a Great Fit If You

• Are the person who hears "Can you take care of this?" and makes sure it actually gets finished.
• Start quickly, learn by doing, and can jump from task to task without losing track of details.
• Like organizing documents, files, and information.
• Care about accuracy even when the work is repetitive.
• Learn technology quickly and are comfortable using modern office tools.
• Communicate professionally and calmly with clients and coworkers.
• Are willing to do hands‑on clerical work and take pride in doing it well.

Experience and Notary Qualification

We prefer at least two years of strong administrative, legal‑support, client‑service, financial‑services, accounting, healthcare, or other detail‑intensive professional experience. Prior law‑firm or estate‑planning experience is helpful, but not required.

A current California Notary Public commission is strongly preferred. If you are not currently commissioned, you must be willing and eligible to obtain and maintain a California commission promptly after hire. The firm will pay reasonable commissioning costs.

About Us

Pederson Law Offices is a Westlake Village law firm focused on estate planning, trust administration, and probate administration. We help families make complicated legal and financial matters feel clear, manageable, and less overwhelming through practical guidance, personal attention, and steady communication.

Compensation

$24-$30 per hour, depending on directly relevant experience, notary status, and demonstrated ability to become productive quickly. Full‑time position. Additional compensation and benefit details will be provided during the hiring process.